A leading food manufacturer is looking for a
Warehouse Administration Assistant to work on the premises of its modern, automated, and clean site in the centre of Gloucester.
Location: Gloucester
Hours per week: 40 hours
Assignment length: 7.5 months
Pay: Between £26,000 and £30,000 based on experience
About the Role:
The
Warehouse Administrator plays a key role in coordinating and supporting
warehouse operations to ensure efficient scheduling, transport management, reporting, and compliance. This position involves close collaboration with internal departments and external partners to manage inbound and outbound logistics, maintain accurate records, and uphold safety and hygiene standards.The successful candidate will be meticulous, organised, and able to work in a fast passed factory environment. They will be required to maintain necessary safety and quality standards for material handling and storage. They must have a mind-set that supports our focus on Quality and Safety first.
What You'll Be Doing:Scheduling & Transport ManagementPlan and schedule inbound and outbound deliveries in alignment with production requirements and
warehouse capacity.Communicate effectively with hauliers, suppliers, and internal teams to confirm inbound and outbound delivery slots.Use transport management and internal
warehouse booking systems to monitor and track all
warehouse movements.Resolve scheduling conflicts and delays proactively.Coordinate return of reusable packaging to suppliers and pooling solution providers.Maintain positive relationships with hauliers and suppliers.Ensure compliance with site procedures and workplace transport regulations.
Communication & Cross-Functional SupportAct as a liaison between
warehouse, production, planning, and supply chain teams.Escalate issues that may impact production or delivery schedules.Support as required in relation to transport documentation: production, digitisation, archiving and retrieval.Support continuous improvement initiatives in
warehouse operations, including:5S ImplementationProcess Mapping & Waste EliminationLayout OptimizationTechnology IntegrationStandard Operating Procedures (SOPs)Support with departmental projects.
Reporting & Performance MonitoringCompile and analyse data from multiple sources to track daily departmental activity.Monitor and report on key department performance indicators (KPIs), such as:
Warehouse utilisationGoods in/out volumesDelivery performanceWaste levelsHygiene and quality controlProduce management-level presentations based on stored statistics and performance data.
Safety, Hygiene & Equipment MaintenanceSupport the creation and upkeep of Risk Assessments.Monitor the condition of departmental Material Handling Equipment (MHE) and schedule maintenance as needed.Conduct Storage and Racking Inspections and maintain accurate records.Complete hygiene audits within the department.Support with preparation for a completion of internal and external audits.
Operational Support During Absences or Business NeedsUnload / load vehicles using powered pallet and forklift trucks.Receive goods into / issue goods from the ERP / WMS system (SAP) accurately and efficiently.Assist with the put-away of goods using powered pallet and forklift trucks.Other tasks as can be reasonably expected.
What You'll Bring:Experience in
warehouse operations.Proficiency in ERP/WMS systems (SAP).Valid forklift licenses or willingness to train.Experience in a Fast-Moving Consumer Goods CompanyExcellent communication skills, both written and verbal.Ability to remain calm and considered in a high stress environment.Strong attention to detail and accuracy in recording and verifying data.Excellent organisational and time management skills.Ability to work independently and as part of a team.Physical ability to lift and move heavy items as required within agreed risk assessment limits.Competent in the use of Microsoft Outlook, Teams, Word, PowerPoint and Power Bi.Proficient in the use of Microsoft Excel, including advanced functions such as VLOOKUP, pivot tables, conditional formatting, and data validation, with the ability to analyse, interpret, and present data.
What You'll Get: Working for a major blue-chip company with progression and redeployment opportunitiesWeekly payDedicated on-site supportAccess to staff shop and shopping discountsWellbeing supportAccess to training platforms for personal and professional development
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