ABOUT THE ROLEThe Company Secretarial Assistant will support the Company Secretariat Department in delivering high-quality governance, compliance and administrative support across a diverse portfolio of management companies. These companies range from small plot management entities to large estate and business park management companies, some covering sites of more than 100 acres. In this role, you will assist with the administration of UK companies, ensuring statutory records and registers are accurately maintained and that all Companies House filing requirements are met within the required deadlines. You will play an important role in supporting corporate governance processes, including the organisation of board and shareholder meetings and the preparation of agendas, resolutions and minutes.The position also involves liaising with directors, shareholders, tenants, suppliers and legal representatives, acting as a key point of contact for company-related enquiries. You will help ensure that directors understand and comply with their duties under corporate legislation and the Articles of Association.Working closely with property management, finance and audit teams, you will support the preparation and approval of annual accounts and service charge budgets, while ensuring that all statutory filings are completed correctly. This role offers the opportunity to develop experience in company secretarial practice within a professional and collaborative environment.You will also contribute to property-related governance matters, including coordinating documentation associated with property ownership changes and ensuring compliance with estate management agreements.WHAT MATTERS MOST IN THIS ROLEAttention to detail and strong organisational skills are essential. The role involves managing multiple administrative and compliance tasks simultaneously, so the ability to maintain accuracy while working to deadlines is critical.Communication and relationship-building are equally important. You will interact with a range of internal colleagues and external stakeholders, including directors, solicitors and auditors, so professionalism and clear communication are key.Equally important is the ability to work proactively and independently. You will often need to use your initiative to resolve issues, ensure compliance obligations are met and support the smooth operation of the Secretariat function.DAY TO DAY, YOU'LL⎼Maintaining statutory books, registers and company secretarial records for UK companies.⎼Preparing and filing annual accounts, confirmation statements and other forms with Companies House.⎼Organising board and shareholder meetings, including preparing agendas, resolutions and minutes.⎼Supporting director appointments and resignations and ensuring the necessary approvals are obtained.⎼Assisting with share register maintenance, including the allocation, transfer and registration of shares.⎼Drafting routine legal and company documentation and arranging execution and filing.WHAT WE EXPECT FROM YOU⎼You will have excellent organisational and administrative skills, enabling you to manage multiple tasks efficiently while maintaining a high level of accuracy and attention to detail.⎼Strong written and verbal communication skills are essential, as the role requires regular interaction with directors, shareholders, tenants, suppliers and professional advisers.You should be comfortable working both independently and as part of a team, demonstrating initiative and a proactive approach to problem-solving and task management⎼A high level of professionalism and discretion is required when handling confidential company information and legal documentation.⎼Experience in a company secretarial, legal or property-related environment would be advantageous, as would knowledge of UK corporate governance and Companies House filing requirements.⎼A degree, relevant professional qualification, or progress toward a company secretarial or governance qualification would also be beneficial, although not essential for the right candidate.WHY WORKMAN?-Hybrid working for better balance – minimum three days in the office.-Core working hours for flexibility around your commute.-Study support.-Discretionary annual bonus and salary reviews.-Healthcare, life insurance and wellness support.-Your birthday off and an extra day between Christmas and New Year.-Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.-Social events throughout the year including a firm wide Christmas party! -Generous referral bonus.ABOUT WORKMANWe're the UK's largest independent commercial property management and building consultancy firm.We're proud of our longstanding client relationships – some spanning over 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors. For more information on working for Workman please visit our website:WORKMAN.CO.UK/OURPEOPLEOUR CORE BELIEFGreat Workmanship starts with getting the fundamentals right.Even though we're in the property business, we're all about the people.Everything we do is built on collaboration, empowerment, autonomy, and integrity – not just words, but how we actually work.We pride ourselves on the caliber of our employees and their unique skill sets.EQUAL OPPORTUNITIESWe are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010.This job description does not form part of your contract of employment, and the duties may be amended from time to time.
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