Fantastic opportunity for an individual to become a Legal Personal Assistant, joining a thriving Legal Professional Services company that is multi-national. This role is based in Belfast City Centre Office - After 1 month in-office, the role moves to Hybrid working (3 days in office and 2 daysat home). Permanent - Monday - Friday position. Salary: Fully Negotiable + Fantastic Benefits package & Growth Opportunities Responsibilities: Proactively manage diaries, identifying and resolving scheduling conflicts. Coordinate meetings, travel arrangements, and accommodation. Support business development activity by coordinating, recording, and tracking BD initiatives and assisting with client relationship development. Draft correspondence for approval and issue communications externally. Produce accurate dictations including emails, documents, file notes, attendance notes, and reports. Organise internal and external meetings and events to ensure optimal use of LAs' time. Complete and submit file opening forms and liaise with the Central Compliance Unit regarding conflict checks, KYC, and AML requirements. Open new files and support LAs with the preparation of engagement and onboarding documentation. Manage client files, including filing, archiving, and off-site storage. Collate and manage financial reports and data from the firm's financial systems. Monitor financial hygiene for the team, including regular circulation of WIP and aged debt reports. Receive, scan, and distribute incoming post via the case management system. Prepare and submit expense claims. Raise, issue, and actively chase client invoices. Ensure timely payment of third-party invoices, including Counsel, Process Servers, and Expert fees. The Ideal Person: Previous Legal PA experience in a similar role working with Partners and a broader team of LAs Specific Northern Ireland litigation experience Patience and strong upward management skills Highly motivated and able to work without supervision to a high standard Excellent and accurate keyboard skills For further information on this vacancy, or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence. There's no question that this has been the most impressive recruitment firm I've partnered with. Robbie Lemon demonstrated outstanding professionalism while remaining friendly and easy to work with from beginning to end. He invested real time in understanding what I was looking for and successfully arranged a role that matched perfectly. His attention to detail, quick responses, and positive attitude made the entire experience seamless. I genuinely can't praise him enough-if you want a recruiter who truly delivers, Robbie stands out above the rest. Many thanks for the commitment and effort. Over the years, this organisation has assisted me in finding employment multiple times, and the quality of service has never fallen short. At this point in my career, I can reach out to Daniel Morgan directly, knowing he will identify opportunities that align with both my career ambitions and lifestyle needs. I've been fortunate to receive an offer after every interview arranged through Vanrath, which really highlights their ability to pair candidates with the right employers. A big thank-you to Dan for his ongoing dedication and reliability. From the initial conversation through to the final outcome, the service was first-class. Chanel proved to be one of the most supportive, driven, and responsive professionals I've encountered. With her advice and encouragement, I was able to move into a stronger position with a clear increase in salary. I would wholeheartedly endorse Vanrath and their exceptional consultants to anyone looking to advance or change their career path. I would confidently suggest this agency thanks to the speed, professionalism, and genuine care shown by the team. I worked primarily with Chris, who consistently exceeded expectations at every stage. His clear and consistent communication before and after interviews was incredibly valuable, ensuring I fully understood what employers were seeking and how best to prepare. That level of insight can be the key to success, and Chris delivered it flawlessly. Skills: personal assistant Executive Assistant PA EA secretary Legal Benefits: Work From Home Excellent Benefits
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