Job overview An opportunity has arisen for a Secretary to work within our Cardiology Department based at Worthing Hospital.
We are looking for a highly motivated individual to provide a comprehensive secretarial service to the Cardiac team as directed by the Care Group Support Manager. The successful candidate must be able to work using their own initiative, but also as part of a team.
Good communication skills are essential as you will need to liaise directly with patients, Consultants and other hospital staff.
A working knowledge of general office procedures and Microsoft packages is
required but full training will be given in the use of hospital software.
Audio typing skills are essential and a knowledge of medical terminology would be an advantage.
Main duties of the job To carry out the audio-typing of clinic letters and other correspondence.
To use Careflow to ensure that patients have their next appointment within the timeline stipulated in the clinic letter and to book follow-up if not already arranged. If scan requested in clinic letter, check CRIS to ensure this has been requested by consultant.
To update pathways accordingly by ensuring outcomes from clinics are
completed with the clinical teams and patient discharges are implemented.
To cancel/re-book appointments as requested by the Consultants, CNS’s or patient.
To email the Clinic Changes Team and request any slot changes/overbooks on clinic as per Consultant/CNS request.
To answer the telephone within an appropriate timeline and deal with enquires from patients, relatives, GPs and other departments within the Trust.
To liaise with other secretarial staff, particularly within the same department, and ensure that cover arrangements during annual leave and sickness are facilitated by working as a team member, as required, and as directed by the Lead Manager.
To liaise with internal and external professionals and departments and the general public as and when required, in a friendly, professional and courteous manner.
Undertaking mandatory training courses as required by the Trust and to
undertake any other relevant training deemed necessary by the Lead
Manager to perform the job to an acceptable standard.
Working for our organisation Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack Detailed job description and main responsibilities Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
We are looking for a highly motivated individual to provide a comprehensive
secretarial service to the Cardiac team as directed by the Care Group Support
Manager. The successful candidate must be able to work using their own initiative,
but also as part of a team.
Good communication skills are essential as you will need to liaise directly with
patients, Consultants and other hospital staff.
A working knowledge of general office procedures and Microsoft packages is
required but full training will be given in the use of hospital software.
Audio typing skills are essential and a knowledge of medical terminology would be
an advantage. Person specification Typing Test Essential criteria Audio Typing Desirable criteria Medical Terminology Experience Essential criteria Previous secretarial work experience Equality, Diversity, and Inclusion Essential criteria Evidence of having undertaken own development to improve understanding of equalities issues
Evidence of having championed diversity in previous roles (as appropriate to role). Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications
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