Tullie is looking for a permanent Finance Coordinator to join our team at an exciting moment in our development, as we deliver Project Tullie - an ambitious capital development programme that is transforming the museum and its role at the heart of Carlisle.
***MUST BE PROFICIENT IN SAGE 200 AND AAT QUALIFIED***
OVERALL PURPOSE
To coordinate the day-to-day financial operations of the Trust, ensuring accurate financial processing, effective system management, and the provision of timely financial and management information.
To support compliance with financial procedures and legislation, including payroll administration and VAT processes, and contribute to continuous improvement of financial systems and controls.
KEY AREAS OF RESPONSIBILITY
Financial Processing & Transactions
Raise sales invoices and process purchase invoices using Sage 200
Prepare and process supplier payments and assist with creditor payment runs
Maintain accurate Sales and Purchase Ledger records
Reconcile bank accounts, credit cards and income streams on a regular basis
Administer petty cash and support handling of income from trading activities
Financial Systems & Administration
Administer and maintain Sage 200 financial systems, ensuring accuracy and data integrity
Maintain supplier and customer records
Provide support and guidance to staff using financial systems
Maintain accurate financial records in line with audit requirements
Payroll Administration
Act as the first point of contact for payroll queries
Collate, check and process payroll data for submission to payroll provider
Reconcile payroll reports and post to appropriate ledger codes
Ensure payroll processes are accurate and compliant
Check and respond to pension queries and reconciliation
Budget Monitoring & Reporting
Support the production of monthly management accounts and budget monitoring across departments, including profiling and variance tracking
Produce regular financial, income and statistical reports
Assist with month-end processes, reconciliations and reporting
Support preparation of financial information for audits and annual accounts
Income, Commercial & Operational Support
Reconcile and report on income from visitor services and commercial activity
Support credit control and debtor management
Work with operational teams to ensure robust processes and maximise income opportunities
Compliance, VAT & Governance
Support VAT and Gift Aid returns and ensure compliance with financial regulations
Maintain accurate records in line with audit and regulatory requirements
Contribute to continuous improvement of financial processes and systems
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