Job title: HR Team Co-ordinator
Salary: Up to c£35,000 dep on exp + benefits
Location: London/hybrid (2-3 days a week onsite)
Job type: Permanent
Hours: Full-time The roleWe're looking for a confident, organised and enthusiastic HR Team Co-ordinator to join our People Team, supporting the Chief People Officer (CPO) and the wider team to deliver a range of strategic and operational events and initiatives here at The London Clinic, a not-for-profit private hospital and registered charity dedicated to advancing healthcare.A key role in the team, this is a varied and hands-on role, perfect for someone who thrives on variety, enjoys making things happen, and loves bringing people together. You'll play a central part in keeping the team organised and connected, from managing diaries and meetings, working with data and co-ordinating projects and hospital-wide events.This role may suit you if you have experience in a PA, team support, events or co-ordinator role and are looking to broaden your scope, have an interest in HR, people experience or organisational culture. Or, you may be a post-grad with some corporate experience behind you looking for your next step..In this role, you will be able to provide a balance of structure and creativity, bringing both order and energy to a busy team environment, so if you would like to develop your career in a purpose-led organisation where your work directly supports a positive culture and great employee experience, this could be the role for you!About usEstablished in 1932, The London Clinic is one of the UK's largest private hospitals, with eight state-of-the-art facilities in the heart of London's medical community around Harley Street. As a charity, we reinvest in cutting-edge treatments, technology, and facilities to benefit our patients, staff, and the wider community.We offer a comprehensive range of services, from complex medical and surgical procedures to specialist cancer care. The London Clinic is known for its supportive, collaborative culture where every contribution is valued, guided by our core values: We go further, We work as one, We personalise care. Key Duties Project co-ordination and tracking Maintain and update the people calendar of all People team projects and initiativesEnsure progress against timelines, flagging risks, delays or significant project overlapPrepare monthly updates and project summaries for discussion with the CPO and leadership teamBuilding strong working relationships across the team, to ensure project alignment and timely deliverySupport communication and engagement around key People team initiatives People and Culture Committee reporting Take ownership for coordinating and preparing the People and Culture Committee Report, working closely with the People Leadership team to ensure timely completionResponsible for creating the dashboard and any supporting detail, presenting the information with clarity and impact Project /events management Lead and co-ordinate projects such as our Loyalty Awards, Festive celebrations and Recognition programmes along with other people focussed initiatives, working with colleagues and external suppliers to make sure every detail is spot on!Drive continuous improvement in how we celebrate, recognise and support our peopleUse project tools and schedules to track project progressSource, negotiate and co-ordinate venues and logistics for events and meetings, ensuring smooth delivery and cost-effective solutionsConnecting with key stakeholders on executive events and diary management Operational support Manage the people team invoicing processes, ensuring accuracy and timely payments in partnership with our Accounts Payable teamProvide diary management and light touch support to the CPO, including coordination of all team meetings and agendas and support with on-call management of CPOEnsuring that new suppliers are set up correctly in the system liaising with suppliers and setting expectations of payment dates Skills and Experience Proven experience in events and project co-ordination with the ability to plan and track multiple projectsExperience of working with senior leaders or committees, including preparing high quality reports and presentationsData and analytical experience, with the ability to interpret people related metrics into insightsSound understanding of financial processes including processing invoices, tracking spend and maintaining accurate recordsStrong organisational and time management skills, juggling multiple deadlinesConfidence in using project management tools and Microsoft Office suite (desirable but not essential)Excellent written and verbal communication skills with the ability to present information clearly and creativelyDiscretion and professionalism when handling confidential informationStrong attention to detail and commitment to qualityCurious and proactive, with a continuous improvement mindset BenefitsWe offer a range of benefits including flexible working and great career opportunities. Our core benefits are:Private Medical InsuranceContributory pension scheme (total contribution up to 20%)25 days holiday plus bank holidaysLife assuranceTravel season ticket loanFamily friendly benefitsA range of retail discountsExcellent career development; with clear career pathways and access to further education We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy then please contact a member of our recruitment team.The London Clinic is proud of its diverse workforce and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills and experience for the job, please apply - we would love to hear from you regardless of your background.
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