Job Opportunity: Project Administrator
We are looking for a detail-oriented Project Administrator to support our Project Management team. You will play a vital role in ensuring smooth project operations by managing client communications, coordinating meetings, and assisting with documentation and reporting.
About the Role
Client & Stakeholder Engagement:
Meet and greet visitors attending site for project management meetings. Coordinate visits with Project Managers and manage necessary bookings for site attendance. Liaise with project contacts to keep stakeholders informed. Attend key project meetings (KOMs) for minute taking and distribution, helping stakeholders align on project goals and progress. Project Coordination:
Assist in preparing and distributing bi-weekly/monthly progress reports and ensure documentation is properly filed. Compile and prepare project and technical documentation for client submissions. Manage and coordinate client and expeditor visits, including scheduling FATs, conference room bookings, and arranging visitor lunches. Support Project Managers and the Head of Projects with general and ad hoc tasks. Expedite documentation to ensure timely submissions and flag potential risks to mitigate project delays. Help maintain and update project schedules, ensuring deadlines are met and potential delays are communicated. Assist with procurement entries for work orders and BOM amendments when necessary. Systems & Administration:
Ensure project information is up-to-date on internal systems (AX and CRM), paying attention to product delivery dates. Coordinate project meetings, preparing agendas, taking minutes, and distributing them. Compile and chase job pack documentation required to start production. Handle general administrative tasks for the Project Management team as needed. Benefits
Company pension Early finish on Fridays Cycle-to-work scheme On-site parking Sick pay Tea, coffee, milk, and fresh fruit provided Schedule: Monday to Friday
Location: On-site, in person
If you're highly organised and have excellent communication skills, this could be the perfect role for you. Hit apply or contact Jason Adams direct on 01603 415 100.
Read Less
