What’s the Opportunity?We have an opportunity for a Project and Office Administrator to work on a full or part-time basis (30 hours per week) as part of a successful Property Consultancy team. You will be responsible for providing effective and efficient clerical and office support to our clients and multidisciplinary teams.This role will be based in our Cheltenham office and in this role, you will complement and strengthen our existing administration team. We are keen to recruit someone who is looking for longevity in a role and is experienced in providing high-level customer service. This role could be a great development opportunity for someone with office experience looking for the next step in their career, or an experienced Administrator seeking a new challenge in a role that can offer progression into other areas of the business.What you need to do to be effective in this role?Set up templates (reports / letters)Setting up jobs, opening submissions, conversion to projects and management of them on our Document Management SystemSupport with monthly project forecast reportingRaising invoices and assisting with debt chasingAttending meetings and minute taking, where necessaryAssist with the preparation and management of all task order documentation, ensuring accuracy and compliance with client standardsOrganise and maintain document control systems for project files, drawings, specifications, and related documentationEnsure timely submission, tracing and updating of all documentsMaintain a well-structured project filing system that ensures easy and quick document accessSupport the team in managing project schedules and meeting deadlinesEnsure compliance with document control procedures and contribute to continuous improvement initiativesProvide general administrative supportThe skills and experience you need to have for this roleIntermediate / advanced MS Windows skills (especially Word and Excel)Experience of working in an office support roleStrong attention to detail and excellent organisational skillsAbility to work independently and take initiative, while also being a reliable team playerExcellent written and verbal communication skillsPrior experience in document control or administrative roles is highly desirableExperience with Common Data Environments (CDE), particularly ASITE, is advantageousProactive, professional, and eager to learnCapable of managing multiple priorities in a fast-paced environmentBPSS/SC clearance (or willingness to go through the process if required)Personal AttributesExcellent communication skills to support the team effectively and efficientlyBe assertive and able to ask questionsAble to gather information from a number of identified sourcesWell organised and methodicalGood at problem solving with a ‘get it done’ attitudeNaturally organised with a high attention to detail
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