Description
Salary : PP4-7 £24,550.24 - £26,647.40 p.a
Hours: 16 – 19 Hours
Weeks Contracted: 52 weeks - Working Pattern negotiable within the hours and Monday - Friday
Contract Type : Part Time / Permanent
Job Purpose
To support college systems and processes around timetabling in order that student timetables are accurate and reflecting any changes and also to ensure accurate register and attendance monitoring. Working with Assistant Principals, CAMs/SAMs to ensure that timetables are correctly reflected and adjusted throughout the academic year. To ensure accurate timetabling records and proactive planning.
Key ResponsibilitiesCore Responsibilties:
● Work closely with APs, CAMs, SAMs, Line Managers to coordinate and develop timetables across PFL, LEAP, Vocational and A2P Curriculum Areas and Parallel Curriculum.
● Use MIS/College Management systems to create timetables for all students.
● Demonstrate effective communication with a range of internal and external stakeholders
● Support records and reporting in line with the College and stakeholder requirements, including the DfE and Local Authority.
● Support and liaise with tutors and Student Support staff where necessary to ensure accurate planning and development of timetables.
● Undertake self checking and audit of work to ensure the College’s continued reputation for excellence.
● Liaise with internal stakeholders to ensure accurate and timely updating of all enrolled students (including Learner Journey team, Attendance and Engagement Officer CAMs/SAMs and APs)
● Complete regular audits of timetables in conjuncture with the Quality team including compliance audits of funded provision
● Contribute to the ILR completion ensuring timetables meet planned learning hours for funding.
Administration:
● Manage manual and computerised record/information systems including updating Databridge MIS.
● Undertake typing and word-processing, photocopying, filing and complex IT based tasks.
● To have knowledge of Databridge MIS, emails and Microsoft applications.
General
● Act at all times in accordance with the Staff Code of Conduct and QAC Values of Respect, Excellence, Enabling, Collaboration and Inclusion.
● Comply with all College policies and procedures
● Undertake appropriate training and development as required, including any mandatory and/or refresher training required for the role.
● Carry out any other duties which may reasonably be required and fall within the scope and responsibility of the role.
Development
● Take responsibility for ongoing personal development and growth of expertise.
● Participate in training and other learning activities and performance development as required
● Train and develop other employees,
● Other duties and responsibilities as requested by the Chief Executive Officer and Deputy Principal.
The above list is not exhaustive, but is indicative of the general nature and level of responsibility of the work to be undertaken. The responsibilities and duties may vary from time to time without changing the nature of the post. The post holder will be expected to adopt a flexible approach to enable the efficient and effective running of the College.
Skills, Knowledge and ExpertiseEssential
GCSE Equivalent - *A-C In English and Maths
Robust and confident communication skills
Good understanding and ability to use relevant documentation/technology.
Ability to relate well to young adults.
Good organising, planning and prioritising skills.
Methodical with a good attention to detail.
Ability to work constructively as part of a team.
Ability to follow instructions, implement guidance and regulations.
Has a friendly yet professional and respectful approach which demonstrates support and shows mutual respect.
Communicates effectively and clearly.
Understands how to communicate effectively with students with a range of SEND needs.
Takes responsibility and accountability.
Committed to the needs of the students, parents and other stakeholders and challenge barriers and blocks to providing an effective service.
Committed to enabling students to re-engage and maximise development opportunities towards their next steps.
Acts with integrity, respect and fairness to ensure students are enabled and promote inclusion.
Experience of using IT systems; Microsoft packages
Understanding confidentiality and data protection.
Excellent organisational skills and have a well organised approach to work.
Ability to meet Deadlines through prioritising and managing time effectively.
Desirable
A Level Equivalent / Degree
Good understanding of supporting young people with SEND.
Why work at Queen Alexandra Charity BirminghamJoin our team at Queen Alexandra College!
Are you passionate about making a difference to the lives of students with special educational needs? Do you thrive in an inclusive and supportive academic environment? If so, we want YOU to join our team. QAC has just gone through an exciting rebrand, dealt with a period of swift growth and academic improvement and this is your opportunity to become part of a vibrant College that is moving forward and making a real difference to the lives and futures of our students.
The newly structured Queen Alexandra Charity Birmingham offers you the chance to have a positive impact as you join a committed group of colleagues in ensuring that all students achieve their aims and aspirations. We are dedicated to providing exceptional education and support to students with diverse learning needs and life experiences. Our specialist setting fosters an inclusive community where every student is valued, supported, and empowered to reach their full potential.
QAC offers a vibrant, varied and enriching educational experience for both residential and day students. Our curriculum aims to maximise adult life, independence and work opportunities for all students. Class sizes are designed to meet specific needs and support levels are high.
Joining our supportive team, you will have the opportunity to:
· Work closely with students with SEN to achieve their goals
· Make a difference to the educational experience of young people
· Be a voice for students and staff in specialist education
· Foster a positive and inclusive learning environment, promoting academic growth, self-development and self-confidence
· Develop your own skills, aspirations and progress your career.
Our benefits include;
Schedule 1 Benefits (reviewed annually and/or as appropriate)
Academic Year 2024/25
Access to on site car parking
Use of QAC Fitness Centre (subject to opening hours)
Cycle to Work Scheme (Salary Sacrifice)
24/7 Employee Assistance Programme Helpline (BHSF)
Access to Education Support Free Helpline for Teachers & Education Staff
QAC Mental Health First Aiders & activities to support health and wellbeing
BHSF Benefits Package including Healthcare Plans, discounted shopping/services
Annual Flu vaccination/voucher
Access to other benefit/discount schemes (which may be subject to charge) e.g. Blue Light Card, TOTUM (NUS), Charity Worker Discounts, Discounts for Teachers
Dell Advantage programme - a free programme that offers savings to students, parents and all staff at QAC - up to 20% off. https://www.dell.com/en-uk/lp/dell-advantage
Health and Wellbeing Services (Occupational Health/Counselling)
Free Tea/Coffee and Staff Room facilities
Dining Room facilities with hot/cold food (free meal provided for those supporting students at mealtimes)
Additional discretionary concessionary/closure days as part of leave entitlement (including closure over Christmas/New Year period)
Reward and Recognition Policy – Living the Values Awards (team & individual) and long service
Enhanced/Occupational paid leave e.g. maternity/paternity (subject to qualifying criteria)
Occupational sick pay (based on length of service)
On site wellbeing activities (e.g. yoga, meditation)
Support for training/ CPD (either by way of study leave and/or funding)
Flexible working arrangements including Flexible Working Policy Agreements, Time Off in Lieu (TOIL) in prior agreement with line manager.
This list is not exhaustive and may be subject to review and/or change.
We look forward to receiving your application and knowing more about your qualifications, skills,
personal qualities and experience that you would bring to the role and to QAC. Please take time to
review the job description above.
Please upload a CV/Resume* with details of your full employment history (since leaving school,
including education, employment and voluntary work) including reasons for any gaps in
employment. This should also include a statement of the personal qualities and experience you
believe are relevant to your suitability for the post and how this meets the job description and
person specification requirements. Your CV/Resume* will be re-produced in a standard format by
the system (without personal identifiers) to assist us in our anonymised shortlisting process.
Under Section 7 of SVGA 2006 it is an offence to apply for the role if the applicant is barred from
engaging in regulated activity relevant to children. The College's Safeguarding Policies are
available here
As part of our commitment to safer recruitment, and in line with updated guidance published in
September 2022, we will carry out an online search of all shortlisted candidates. This search may
enable us to identify any incidents or issues that have happened, and publicly available for review
online, which we may wish to explore with you in further detail during the interview process. As part
of your application we have asked you to provide the account names, usernames and/or handles for
any social media platform that you use, as well as the names of any websites that you own, post on,
or contribute to. A Google search will also be conducted. These checks will only be conducted if you
are shortlisted for interview. Please see our safer recruitment and selection policy for further
information. Queen Alexandra Charity (QAC) provides education, residential support, community services and enterprises in support of young adults with learning difficulties and disabilities.
Education is provided through a national residential College that supports a diverse range of student/client abilities and needs. Our College provides education, training, routes to independent living and employment through an innovative, holistic approach to learning and support. It offers a vibrant, varied and fun educational experience for both residential and day students. Our curriculum aims to maximise adult life, independence and work opportunities for all students. Class sizes are small and support levels high.
We have educational and learning sites based in Birmingham, one of Europe’s most welcoming and vibrant cities, with a rich and diverse culture. Our main site is based in Harborne, a pleasant leafy Birmingham suburb, on a friendly and green 8-acre campus with excellent facilities and resources. In addition we also have Pinewood Campus which is located on a business park and is designated to employment progression.
Clients within our Residential Services programme still require support and the aim is to deliver a service that provides them with the means to live independently/semi independently into the future. Many clients are either in education, voluntary work or paid employment not linked to QAC directly.
Our Community Services based at our Umberslade Campus in Stirchley include a supporter worker service, women's group, men's group, LGBTQ plus group, Saturday Socials, The Night Owl Experience (disability friendly night club visit in Birmingham City Centre).
All students, clients and staff are supported within safe and well-resourced environments.
QAC makes a positive difference to the lives and learning of people with disabilities and learning difficulties. We have high expectations of staff, students and clients whilst being responsive, innovative and collaborative. Our Charity values drive how we work with students, clients, stakeholders and as a team. We continue to attract and retain staff of the highest calibre, who are proud of QAC’s achievements and who wish to be an integral part of ongoing and future successes. As Leaders in Diversity which drives the culture at QAC and we warmly welcome applications from individuals who share our values, from all backgrounds, to add to our committed and diverse team.
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