Job Summary: To provide professional and proactive administrative support across Governance, Health & Safety and Fire Safety functions within the Quality & Governance Directorate. This administrative role will focus on tasks such as maintaining compliance and inspection records, supporting incident and claims documentation, tracking actions and deadlines, preparing reports, and coordinating meetings. The role also involves extracting and presenting data from platforms and systems, producing bulletins and ensuring timely follow-up on compliance actions. Through accurate record-keeping, effective coordination, and professional communication, the post holder will help the Directorate maintain high standards of safety, compliance, and governance. Key Accountabilities: Provide skilled administrative support across Health & Safety, Fire Safety, and Governance functions. Maintain accurate compliance, inspection, and incident records, ensuring timely follow-up on actions. Use databases and other systems to extract and present data for reports, dashboards, and committee papers. Coordinate Fire Risk Assessment records, action plans, and related compliance documentation Assist with preparing and issuing safety communications, bulletins, and policy updates. Support claims handling, including evidence gathering, redaction, and liaison with insurers and loss adjusters. Arrange and support meetings, including preparing agendas, minutes, and tracking actions Undertake general administrative tasks to support the Directorate as required. About The Role Requirements of the Role: You will be required to participate in the company appraisal and staff review process. To adhere to and model the company values, behaviours and competencies at all times. To carry out all duties of the post in accordance with Praxis expectations, regulations and policies. To carry out additional duties of the role and all other required duties as and when necessary. To work the necessary hours to fit the needs of the service The above mentioned duties are note exhaustive and the post holder will be required to carry out other duties as and when necessary. It should be noted that stated duties or location associated with the post may change to meet the future needs of the organisation. Essential & Desirable Criteria: Essential: 5 GCSEs at grades A*C (or equivalent), including English and Mathematics. At least 2 years experience in an administrative role involving data management, compliance tracking, or governance support. Experience using IT systems to extract, analyse, and present information. Experience preparing formal reports, correspondence, or committee papers. Desirable: Experience providing administrative support in health & safety, fire safety, governance, or compliance functions Familiarity with incident/accident reporting systems and compliance monitoring tools. Experience working with multiple stakeholders, including external organisations such as regulators, insurers, or contractors. Experience handling insurance claims administration, including document redaction and evidence collation. Skills & Competencies: Proficient in Microsoft 365 applications, particularly Word, Excel, and Outlook. Strong organisational skills with the ability to manage multiple priorities and deadlines. High level of attention to detail and accuracy. Ability to handle sensitive or confidential information in line with GDPR. Clear and professional communication skills, both written and verbal. Attributes: Ability to work independently and collaboratively within a multi-disciplinary team. Willingness to undertake training relevant to the role, including Health & Safety and data protection awareness. Required Criteria 5 GCSEs at grades A*C (or equivalent), including English and Mathematics. At least 2 years experience in an administrative role involving data management, compliance tracking, or governance support. Desired Criteria Experience providing administrative support in health & safety, fire safety, governance, or compliance functions. Familiarity with incident/accident reporting systems and compliance monitoring tools. At least 2 years experience in an administrative role involving data management, compliance tracking, or governance support. Skills Needed Regulatory Compliance, Communication, Teamworking About The Company Praxis Care provides a wide variety of services to vulnerable adults and children, supporting individuals with mental ill health, learning disabilities, autism and dementia. Our staff teams are essential to ensuring the provision of these services. As a new member to the team, you can expect to be trained and supported in a structured fashion to achieve the high standards expected by the people we support and mandated by our regulators. Company Culture Our core values include compassion, integrity, teamwork, innovation and resilience. We also ensure that kindness and respect is integral to every role within Praxis Care and these values are fundamental to the provision of care we deliver to the people we support. If you are interested in a role that is rewarding, varied and positively impacts the lives of those we support, then we want to hear from you. Company Benefits Why Join Praxis Care? Great Work Environment: Compassionate, supportive, and inclusive team culture. CARE for Your Physical & Mental Health: Access to occupational sick pay, a confidential counselling service, and employer-funded healthcare schemes. Financial Benefits: Competitive salary, pension plan, and refer-a-friend bonuses. Career Development: Continuous professional development with opportunities to gain recognized qualifications, such as QCF3/5, and clear career progression pathways. Work-Life Balance: Paid annual leave which increases with length of service, and flexibility in working hours. Other Perks: PPE provided, long service awards, savings via the Cycle to Work scheme, and coming soon, early access to earned wages through salary advance software. Vacation, Paid time off, Paid sick days, Flexible schedule, Employee discounts, Sabbatical leave, Cycle to work, Referral bonus, Competitive salary, Long service recognition, Employee Assistance Scheme, Wellbeing Scheme, Social Opportunities, Employee Recognition Scheme, Culture of recognition, On the job learning, Progression opportunities, Long service awards, Service recognition increases to annual leave Salary £23,977.83 per year Skills: Regulatory Compliance Communication Teamworking Benefits: Vacation, Paid time off Paid sick days Flexible schedule Employee discounts Sabbatical leave Cycle to work
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