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Pass the Keys
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  • Freelance Operations Associate - Edinburgh  

    - Edinburgh
    Freelance Operations & Housekeeping Associate – EdinburghFreelance, ad... Read More
    Freelance Operations & Housekeeping Associate – Edinburgh
    Freelance, ad-hoc work. Are you looking for freelance work that fits around your existing commitments?
    Pass the Keys is seeking a reliable and proactive Freelance Operations Associate to support our growing portfolio of short-let managed properties in Edinburgh. This role is ideal for someone already working part-time or looking to further supplement their income.About UsPass the Keys is one of the UK’s leading short-let management companies. We help homeowners earn more from platforms like Airbnb and Booking.com by handling everything from marketing to guest support and housekeeping. Our goal? To make short-letting completely hassle-free for property owners and seamless for guests.RequirementsRole OverviewAs an Operations Associate, you’ll play a hands-on role in delivering exceptional guest experiences and supporting the day-to-day operations of our Edinburgh properties. You’ll be the on-the-ground problem solver, fixer and friendly face that keeps everything running smoothly. Please note, this is a freelance role and there are no set hours each week. Work is provided on an ad hoc basis according to need. Key Responsibilities:Delivering guest essentials and equipment to properties as needed.Assisting guests with check-in, key exchanges and property access.Running errands to resolve in-stay guest requests.Occasionally performing property cleans and linen changes to a high standard, following the Pass the Keys Cleaning Protocol.Conducting spot checks and reporting maintenance issues.Assisting with linen stock management at the local storage unit.Using the Pass the Keys app to log jobs, upload photos, and report damage or issues.
    What We’re Looking ForFlexible availability, throughout the week, including evenings and weekends, with the ability to respond to jobs at short notice.A reliable and punctual approach as our guests experience depend on a timely approach.High standards and attention to detail, especially when it comes to cleaning and presentation.Access to your own transport (car, scooter or bike) to move efficiently around Edinburgh with supplies.Confident using a smartphone and mobile apps for job tracking and communication.An understanding of short-let hospitality (e.g. Airbnb) and guest expectations.A good knowledge of EdinburghAbility to work independently, troubleshoot under pressure, and communicate clearly with the Territory Management Team.Basic handyman skills are a bonus — and having your own tools is essential for these tasks.BenefitsPay: £14.00 - £16.00 /hour (depending on the task) Read Less
  • Freelance Operations Associate - York  

    - York
    Freelance Operations & Housekeeping Associate – YorkFreelance, ad-hoc... Read More
    Freelance Operations & Housekeeping Associate – York
    Freelance, ad-hoc work. Are you looking for freelance work that fits around your existing commitments?
    Pass the Keys is seeking a reliable and proactive Freelance Operations Associate to support our growing portfolio of short-let managed properties in York. This role is ideal for someone already working part-time or looking to further supplement their income.About UsPass the Keys is one of the UK’s leading short-let management companies. We help homeowners earn more from platforms like Airbnb and Booking.com by handling everything from marketing to guest support and housekeeping. Our goal? To make short-letting completely hassle-free for property owners and seamless for guests.RequirementsRole OverviewAs an Operations Associate, you’ll play a hands-on role in delivering exceptional guest experiences and supporting the day-to-day operations of our York properties. You’ll be the on-the-ground problem solver, fixer and friendly face that keeps everything running smoothly. Please note, this is a freelance role and there are no set hours each week. Work is provided on an ad hoc basis according to need. Key Responsibilities: Delivering guest essentials and equipment to properties as needed. Assisting guests with check-in, key exchanges and property access. Running errands to resolve in-stay guest requests. Occasionally performing property cleans and linen changes to a high standard, following the Pass the Keys Cleaning Protocol. Conducting spot checks and reporting maintenance issues. Assisting with linen stock management at the local storage unit. Using the Pass the Keys app to log jobs, upload photos, and report damage or issues.
    What We’re Looking For Flexible availability, throughout the week, including evenings and weekends, with the ability to respond to jobs at short notice. A reliable and punctual approach as our guests experience depend on a timely approach. High standards and attention to detail, especially when it comes to cleaning and presentation. Access to your own transport (car, scooter or bike) to move efficiently around York with supplies. Confident using a smartphone and mobile apps for job tracking and communication. An understanding of short-let hospitality (e.g. Airbnb) and guest expectations. A good working knowledge of York. Ability to work independently, troubleshoot under pressure, and communicate clearly with the Territory Management Team. Basic handyman skills are a bonus — and having your own tools is essential for these tasks. BenefitsPay: £12.00 - £16.00 /hour (depending on the task) Read Less
  • Growth Marketing Manager  

    - London
    Pass the Keys is the UK’s leading short-let and Airbnb management fran... Read More
    Pass the Keys is the UK’s leading short-let and Airbnb management franchise, helping hundreds of property owners unlock more bookings, higher income, and hands-free hosting. With 50+ franchise partners nationwide, we combine powerful technology, exceptional service, and local expertise to deliver the best in short-let management.The Group Marketing function plays a critical role in driving national brand awareness, targeting candidates for the franchisee opportunity and driving the franchise marketing. It will also support franchise partners, and generating high-quality landlord and property acquisition leads across the UK, working with our Host Marketing Department. The Growth Marketing Manager owns the execution of Pass the Keys’ national franchise growth and supporting property acquisition. You will translate the company’s brand vision and commercial objectives into measurable multi-channel campaigns, consistent content output, and increased national visibility.This role is the operational heartbeat of the marketing team. You will coordinate campaigns, manage external agencies (SEO, PPC, social, PR), oversee internal workflows, and ensure that everything runs smoothly, on time, and on brand. You will also play a key role in supporting franchise partners with scalable marketing assets, toolkits, and guidance.The ideal candidate is a hands-on, highly organised marketer who thrives in a fast-paced environment and knows how to turn strategy into execution.Key Responsibilities1. Campaign Leadership & ExecutionOwn end-to-end delivery of national marketing campaigns (monthly/quarterly).Ensure campaigns align across national, regional, and franchise/local marketing.Report regularly on performance and optimise campaigns for lead generation and visibility.Turn strategy into clear execution plans with timelines, content, assets, and KPIs.Coordinate all channels:WebsiteContentSocialEmailPRPaid ads (through agency partners)
    2. Agency Management & BriefingActs as the primary contact for all marketing agencies, ensuring aligned output:SEO/content/social agencyPR agencyPPC / paid ads partnersResponsibilities include:Writing clear and structured briefs.Sharing campaign plans, timelines, and KPIs.Holding agencies accountable to deadlines, quality, and reporting standards.Ensuring smooth integration of agency deliverables into Pass the Keys’ ecosystem.
    3. Content Calendar & Cross-Channel CoordinationOwn and manage the integrated content calendar (blogs, social, email, PR, website).Work closely with internal team members to ensure flawless deliveryMaintain brand voice and visual consistency across all channels.Ensure all campaign assets are produced, approved, and scheduled on time.4. Franchise Marketing Support & Local EnablementSupport and enable 50+ franchise partners across the UK:Manage and prioritise franchise marketing requests.Develop and roll out franchise marketing toolkits and playbooks.Lead local social pacts, messaging packs, and content activation.Support optimisation of local listings (Google Business, social pages).Collect and manage local assets:Testimonials, Photos, Case studies, Success storiesEnsure franchises follow brand-standard marketing best practice.5. Web, CRM & Analytics CoordinationWork cross-functionally to ensure performance and accuracy:Brief and update website content, landing pages, guides, and blogs.Optimise on-site content and funnels for conversion.Support email marketing campaigns and segmented CRM journeys.Maintain dashboards, analytics, and reporting cadence.Deliver insights and recommendations based on dataPersonal AttributesHighly organised, detail-oriented, and structured.Strong ownership mentality drives tasks to completion.Proactive problem-solver with a bias for action.Calm under pressure; thrives in a fast-paced growth environment.Confident communicator capable of managing multiple stakeholders.Balances strategic thinking with hands-on execution.RequirementsEssential5+ years in marketing, digital execution, campaign management, or similar.Proven experience running multi-channel campaigns end-to-end.Ability to coordinate agencies and internal stakeholders.Strong project management, organisation, and prioritisation skills.Comfortable working across social, content, email, basic SEO, and analytics.Excellent written, verbal, and briefing communication skills.Ability to turn marketing strategy into actionable plans and measurable deliverables.DesirableExperience in a franchise, multi-location, real estate, or property services environment.Experience managing PR, PPC, or SEO agencies.Experience with CMS platforms, content calendars, CRM systems, and marketing automation tools.Familiarity with web performance metrics, dashboards, and analytics.A background in property, hospitality, SaaS, or service-based industriesBenefitsAt Pass the Keys, we are committed to fostering an environment where success is both achievable and sustainable. We believe in empowering our teams with the tools, support, and knowledge they need to thrive. As part of our team, you will benefit from:A Global Vision: Join an ambitious company aspiring to be the global leader in short-let and holiday-let property management.A Strong Company Culture: Our four core values—Drive, Evolve, Take Pride, and Together—guide everything we do.Autonomy & Independence: We manage by results, not input. No micromanagement—just accountability and impact.Professional Growth Opportunities: We encourage responsibility and development, allowing you to expand your skills as much as you can handle.Flexible Work Arrangements: We understand the importance of work-life balance and support flexible scheduling where possible.Competitive Salary: While there may be places that pay more, we offer competitive wages with strong career progression opportunities.A Great Team: Work alongside inspiring colleagues in a supportive and collaborative environment.Hybrid Work Model: For London-based employees, we require a minimum of three days in the office—currently Monday, Tuesday, and Thursday. Please note, occasional weekend work may be required to meet operational demand. UK-Specific Benefits:22 days of holiday plus an extra day off for your birthday.Pension scheme with salary sacrifice, matching contributions up to 7%.Enhanced maternity pay—up to 90% of salary for six months. Read Less
  • Territory Manager, London  

    - London
    Pass the Keys is the UK’s leading full-service short-let and holiday-l... Read More
    Pass the Keys is the UK’s leading full-service short-let and holiday-let management company, simplifying property hosting for homeowners since 2015. Founded by Alexander Lyakhotskiy to address the challenges of short-let management, we’ve grown into a network of 70+ franchise partners across the UK, Spain, and Northern Ireland. Our mission is to empower homeowners by delivering a hassle-free hosting experience while ensuring an exceptional guest stay.As Territory Manager, you will take ownership of the financial and commercial performance of our London territory, driving operational excellence and business growth. You will be responsible for overseeing day-to-day operations, developing strategic sales and marketing initiatives, and leading a high-performing team to ensure outstanding service for our hosts and guests. This is a results-driven role where you will achieve ambitious Key Performance Indicators (KPIs) through a combination of great people management, operational rigour, and an analytical approach. Your performance will be measured by the successful growth of your portfolio. Key ResponsibilitiesMarket Leadership & Strategic GrowthDevelop and execute a comprehensive growth plan to establish and expand our market presence.Own the territory's P&L, with accountability for driving revenue growth and ensuring profitability.Lead monthly and quarterly business reviews, reporting on performance and strategic initiatives.Recruit, train, and develop a high-performing local team as the market scales.Conduct continuous market research and competitor analysis to identify opportunities and inform strategy.Sales & Business DevelopmentDrive the end-to-end sales process to build a robust pipeline and sign new Hosts.Attend property viewings, prepare compelling quotes, and meticulously manage all sales activities within our CRM (HubSpot).Forge and nurture strategic local partnerships to generate new business and enhance our brand reputation.Approve new property listings, ensuring they meet our quality standards and brand guidelines.Operations & Host ManagementDeliver an exceptional host and guest experience to maintain high standards of service and satisfaction.Implement strategies to foster host loyalty and build strong, lasting relationships.Oversee all day-to-day operations, ensuring the seamless functioning of on-the-ground teams and local suppliers.Proactively manage host accounts, including resolving failed or missed payments and other financial queries.Key Performance Indicators (KPIs)Success in the City Manager role is defined by achieving targets across the following key metrics:Financial PerformanceNBV vs Previous Year: Year-over-year growth in Net Booking Value.Gross Profit NBV %: The gross profit margin achieved on Net Booking Value.Growth & SalesNet Growth: The net increase in managed properties within the territory.Sales Conversion: The percentage of leads successfully converted into new hosts.Operational ExcellenceYOY Host Retention: The annual rate at which existing hosts are retained.Airbnb Rating & Rating: Average guest review scores on major booking platforms.Leadership & PerformanceA Player Team: The successful recruitment, development, and retention of a high-performing local team.KPI Ranking: The territory's performance ranking against other markets within the company.RequirementsProven experience in a management role with P&L responsibility, such as a General Manager, Operations Manager, or Business Development Manager.Strong background in sales, with a demonstrable track record of meeting and exceeding targets.Experience in property management, hospitality, short-term rental, or the real estate industry.Exceptional leadership, communication, and negotiation skills, with experience in building and managing teams.Proficiency with CRM software (HubSpot preferred) and the Google Workspace suite.Highly analytical and data-driven, with the ability to solve complex problems effectively.A self-starting, entrepreneurial mindset with the ability to work autonomously in a fast-paced environment.The role is London-based and will require the successful candidate to work from our Farringdon office 3 days per week. BenefitsAt Pass the Keys, we are committed to fostering an environment where success is both achievable and sustainable. We believe in empowering our teams with the tools, support, and knowledge they need to thrive. As part of our team, you will benefit from: A Global Vision: Join an ambitious company aspiring to be the global leader in short-let and holiday-let property management. A Strong Company Culture: Our four core values—Drive, Evolve, Take Pride, and Together—guide everything we do. Autonomy & Independence: We manage by results, not input. No micromanagement—just accountability and impact. Professional Growth Opportunities: We encourage responsibility and development, allowing you to expand your skills as much as you can handle. Flexible Work Arrangements: We understand the importance of work-life balance and support flexible scheduling where possible. Competitive Salary: While there may be places that pay more, we offer competitive wages with strong career progression opportunities. Performance-Based Company Bonus: Rewarding outstanding contributions and exceptional business results. A Great Team: Work alongside inspiring colleagues in a supportive and collaborative environment. Hybrid Work Model: For London-based employees, we require a minimum of three days in the office—currently Monday, Tuesday, and Thursday. Please note, occasional weekend work may be required to meet operational demand. UK-Specific Benefits:22 days of holiday plus an extra day off for your birthday.Pension scheme with salary sacrifice, matching contributions up to 7%.Enhanced maternity pay—up to 90% of salary for six months.At Pass the Keys, we offer a dynamic and entrepreneurial environment where you can take full ownership of your region and make a significant impact. You will be part of an innovative and fast-growing company that values leadership, collaboration, and performance. If you’re an ambitious professional with a passion for hospitality, operations, and business growth, we’d love to hear from you!Salary: £50,000 guaranteed basic salary, plus uncapped profit share potential. In the past, this role earned up to £90k. We hope a good candidate would drive the territory performance to earn £100k plus a year. Read Less
  • Freelance Operations Associate - York  

    - York
    Freelance Operations & Housekeeping Associate – YorkFreelance, ad-hoc... Read More
    Freelance Operations & Housekeeping Associate – York
    Freelance, ad-hoc work. Are you looking for freelance work that fits around your existing commitments?
    Pass the Keys is seeking a reliable and proactive Freelance Operations Associate to support our growing portfolio of short-let managed properties in York. This role is ideal for someone already working part-time or looking to further supplement their income.About UsPass the Keys is one of the UK’s leading short-let management companies. We help homeowners earn more from platforms like Airbnb and by handling everything from marketing to guest support and housekeeping. Our goal? To make short-letting completely hassle-free for property owners and seamless for guests.RequirementsRole OverviewAs an Operations Associate, you’ll play a hands-on role in delivering exceptional guest experiences and supporting the day-to-day operations of our York properties. You’ll be the on-the-ground problem solver, fixer and friendly face that keeps everything running smoothly. Please note, this is a freelance role and there are no set hours each week. Work is provided on an ad hoc basis according to need. Key Responsibilities: Delivering guest essentials and equipment to properties as needed. Assisting guests with check-in, key exchanges and property access. Running errands to resolve in-stay guest requests. Occasionally performing property cleans and linen changes to a high standard, following the Pass the Keys Cleaning Protocol. Conducting spot checks and reporting maintenance issues. Assisting with linen stock management at the local storage unit. Using the Pass the Keys app to log jobs, upload photos, and report damage or issues.
    What We’re Looking For Flexible availability, throughout the week, including evenings and weekends, with the ability to respond to jobs at short notice. A reliable and punctual approach as our guests experience depend on a timely approach. High standards and attention to detail, especially when it comes to cleaning and presentation. Access to your own transport (car, scooter or bike) to move efficiently around York with supplies. Confident using a smartphone and mobile apps for job tracking and communication. An understanding of short-let hospitality ( Airbnb) and guest expectations. A good working knowledge of York. Ability to work independently, troubleshoot under pressure, and communicate clearly with the Territory Management Team. Basic handyman skills are a bonus — and having your own tools is essential for these tasks. BenefitsPay: £ - £ /hour (depending on the task) Read Less

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