Company Detail

Pass the Keys
Member Since,
Login to View contact details
Login

About Company

Job Openings

  • Freelance Operations Associate - Edinburgh  

    - Edinburgh
    Freelance Operations & Housekeeping Associate – EdinburghFreelance, ad... Read More
    Freelance Operations & Housekeeping Associate – Edinburgh
    Freelance, ad-hoc work. Are you looking for freelance work that fits around your existing commitments?
    Pass the Keys is seeking a reliable and proactive Freelance Operations Associate to support our growing portfolio of short-let managed properties in Edinburgh. This role is ideal for someone already working part-time or looking to further supplement their income.About UsPass the Keys is one of the UK’s leading short-let management companies. We help homeowners earn more from platforms like Airbnb and by handling everything from marketing to guest support and housekeeping. Our goal? To make short-letting completely hassle-free for property owners and seamless for guests.RequirementsRole OverviewAs an Operations Associate, you’ll play a hands-on role in delivering exceptional guest experiences and supporting the day-to-day operations of our Edinburgh properties. You’ll be the on-the-ground problem solver, fixer and friendly face that keeps everything running smoothly. Please note, this is a freelance role and there are no set hours each week. Work is provided on an ad hoc basis according to need. Key Responsibilities:Delivering guest essentials and equipment to properties as needed.Assisting guests with check-in, key exchanges and property access.Running errands to resolve in-stay guest requests.Occasionally performing property cleans and linen changes to a high standard, following the Pass the Keys Cleaning Protocol.Conducting spot checks and reporting maintenance issues.Assisting with linen stock management at the local storage unit.Using the Pass the Keys app to log jobs, upload photos, and report damage or issues.
    What We’re Looking ForFlexible availability, throughout the week, including evenings and weekends, with the ability to respond to jobs at short notice.A reliable and punctual approach as our guests experience depend on a timely approach.High standards and attention to detail, especially when it comes to cleaning and presentation.Access to your own transport (car, scooter or bike) to move efficiently around Edinburgh with supplies.Confident using a smartphone and mobile apps for job tracking and communication.An understanding of short-let hospitality ( Airbnb) and guest expectations.A good knowledge of EdinburghAbility to work independently, troubleshoot under pressure, and communicate clearly with the Territory Management Team.Basic handyman skills are a bonus — and having your own tools is essential for these tasks.BenefitsPay: £ - £ /hour (depending on the task) Read Less
  • Growth Marketing Manager  

    - London
    Pass the Keys is the UK’s leading short-let and Airbnb management fran... Read More
    Pass the Keys is the UK’s leading short-let and Airbnb management franchise, helping hundreds of property owners unlock more bookings, higher income, and hands-free hosting. With 50+ franchise partners nationwide, we combine powerful technology, exceptional service, and local expertise to deliver the best in short-let management.The Group Marketing function plays a critical role in driving national brand awareness, targeting candidates for the franchisee opportunity and driving the franchise marketing. It will also support franchise partners, and generating high-quality landlord and property acquisition leads across the UK, working with our Host Marketing Department. The Growth Marketing Manager owns the execution of Pass the Keys’ national franchise growth and supporting property acquisition. You will translate the company’s brand vision and commercial objectives into measurable multi-channel campaigns, consistent content output, and increased national visibility.This role is the operational heartbeat of the marketing team. You will coordinate campaigns, manage external agencies (SEO, PPC, social, PR), oversee internal workflows, and ensure that everything runs smoothly, on time, and on brand. You will also play a key role in supporting franchise partners with scalable marketing assets, toolkits, and guidance.The ideal candidate is a hands-on, highly organised marketer who thrives in a fast-paced environment and knows how to turn strategy into execution.Key Responsibilities1. Campaign Leadership & ExecutionOwn end-to-end delivery of national marketing campaigns (monthly/quarterly).Ensure campaigns align across national, regional, and franchise/local marketing.Report regularly on performance and optimise campaigns for lead generation and visibility.Turn strategy into clear execution plans with timelines, content, assets, and KPIs.Coordinate all channels:WebsiteContentSocialEmailPRPaid ads (through agency partners)
    2. Agency Management & BriefingActs as the primary contact for all marketing agencies, ensuring aligned output:SEO/content/social agencyPR agencyPPC / paid ads partnersResponsibilities include:Writing clear and structured briefs.Sharing campaign plans, timelines, and KPIs.Holding agencies accountable to deadlines, quality, and reporting standards.Ensuring smooth integration of agency deliverables into Pass the Keys’ ecosystem.
    3. Content Calendar & Cross-Channel CoordinationOwn and manage the integrated content calendar (blogs, social, email, PR, website).Work closely with internal team members to ensure flawless deliveryMaintain brand voice and visual consistency across all channels.Ensure all campaign assets are produced, approved, and scheduled on time.4. Franchise Marketing Support & Local EnablementSupport and enable 50+ franchise partners across the UK:Manage and prioritise franchise marketing requests.Develop and roll out franchise marketing toolkits and playbooks.Lead local social pacts, messaging packs, and content activation.Support optimisation of local listings (Google Business, social pages).Collect and manage local assets:Testimonials, Photos, Case studies, Success storiesEnsure franchises follow brand-standard marketing best practice.5. Web, CRM & Analytics CoordinationWork cross-functionally to ensure performance and accuracy:Brief and update website content, landing pages, guides, and blogs.Optimise on-site content and funnels for conversion.Support email marketing campaigns and segmented CRM journeys.Maintain dashboards, analytics, and reporting cadence.Deliver insights and recommendations based on dataPersonal AttributesHighly organised, detail-oriented, and structured.Strong ownership mentality drives tasks to completion.Proactive problem-solver with a bias for action.Calm under pressure; thrives in a fast-paced growth environment.Confident communicator capable of managing multiple stakeholders.Balances strategic thinking with hands-on execution.RequirementsEssential5+ years in marketing, digital execution, campaign management, or similar.Proven experience running multi-channel campaigns end-to-end.Ability to coordinate agencies and internal stakeholders.Strong project management, organisation, and prioritisation skills.Comfortable working across social, content, email, basic SEO, and analytics.Excellent written, verbal, and briefing communication skills.Ability to turn marketing strategy into actionable plans and measurable deliverables.DesirableExperience in a franchise, multi-location, real estate, or property services environment.Experience managing PR, PPC, or SEO agencies.Experience with CMS platforms, content calendars, CRM systems, and marketing automation tools.Familiarity with web performance metrics, dashboards, and analytics.A background in property, hospitality, SaaS, or service-based industriesBenefitsAt Pass the Keys, we are committed to fostering an environment where success is both achievable and sustainable. We believe in empowering our teams with the tools, support, and knowledge they need to thrive. As part of our team, you will benefit from:A Global Vision: Join an ambitious company aspiring to be the global leader in short-let and holiday-let property management.A Strong Company Culture: Our four core values—Drive, Evolve, Take Pride, and Together—guide everything we do.Autonomy & Independence: We manage by results, not input. No micromanagement—just accountability and impact.Professional Growth Opportunities: We encourage responsibility and development, allowing you to expand your skills as much as you can handle.Flexible Work Arrangements: We understand the importance of work-life balance and support flexible scheduling where possible.Competitive Salary: While there may be places that pay more, we offer competitive wages with strong career progression opportunities.A Great Team: Work alongside inspiring colleagues in a supportive and collaborative environment.Hybrid Work Model: For London-based employees, we require a minimum of three days in the office—currently Monday, Tuesday, and Thursday. Please note, occasional weekend work may be required to meet operational demand. UK-Specific Benefits:22 days of holiday plus an extra day off for your birthday.Pension scheme with salary sacrifice, matching contributions up to 7%.Enhanced maternity pay—up to 90% of salary for six months. Read Less
  • Growth Marketing Manager  

    - London
    Pass the Keys is the UK’s leading short-let and Airbnb management fran... Read More
    Pass the Keys is the UK’s leading short-let and Airbnb management franchise, helping hundreds of property owners unlock more bookings, higher income, and hands-free hosting. With 50+ franchise partners nationwide, we combine powerful technology, exceptional service, and local expertise to deliver the best in short-let management.The Group Marketing function plays a critical role in driving national brand awareness, targeting candidates for the franchisee opportunity and driving the franchise marketing. It will also support franchise partners, and generating high-quality landlord and property acquisition leads across the UK, working with our Host Marketing Department. The Growth Marketing Manager owns the execution of Pass the Keys’ national franchise growth and supporting property acquisition. You will translate the company’s brand vision and commercial objectives into measurable multi-channel campaigns, consistent content output, and increased national visibility.This role is the operational heartbeat of the marketing team. You will coordinate campaigns, manage external agencies (SEO, PPC, social, PR), oversee internal workflows, and ensure that everything runs smoothly, on time, and on brand. You will also play a key role in supporting franchise partners with scalable marketing assets, toolkits, and guidance.The ideal candidate is a hands-on, highly organised marketer who thrives in a fast-paced environment and knows how to turn strategy into execution.Key Responsibilities1. Campaign Leadership & ExecutionOwn end-to-end delivery of national marketing campaigns (monthly/quarterly).Ensure campaigns align across national, regional, and franchise/local marketing.Report regularly on performance and optimise campaigns for lead generation and visibility.Turn strategy into clear execution plans with timelines, content, assets, and KPIs.Coordinate all channels:WebsiteContentSocialEmailPRPaid ads (through agency partners)
    2. Agency Management & BriefingActs as the primary contact for all marketing agencies, ensuring aligned output:SEO/content/social agencyPR agencyPPC / paid ads partnersResponsibilities include:Writing clear and structured briefs.Sharing campaign plans, timelines, and KPIs.Holding agencies accountable to deadlines, quality, and reporting standards.Ensuring smooth integration of agency deliverables into Pass the Keys’ ecosystem.
    3. Content Calendar & Cross-Channel CoordinationOwn and manage the integrated content calendar (blogs, social, email, PR, website).Work closely with internal team members to ensure flawless deliveryMaintain brand voice and visual consistency across all channels.Ensure all campaign assets are produced, approved, and scheduled on time.4. Franchise Marketing Support & Local EnablementSupport and enable 50+ franchise partners across the UK:Manage and prioritise franchise marketing requests.Develop and roll out franchise marketing toolkits and playbooks.Lead local social pacts, messaging packs, and content activation.Support optimisation of local listings (Google Business, social pages).Collect and manage local assets:Testimonials, Photos, Case studies, Success storiesEnsure franchises follow brand-standard marketing best practice.5. Web, CRM & Analytics CoordinationWork cross-functionally to ensure performance and accuracy:Brief and update website content, landing pages, guides, and blogs.Optimise on-site content and funnels for conversion.Support email marketing campaigns and segmented CRM journeys.Maintain dashboards, analytics, and reporting cadence.Deliver insights and recommendations based on dataPersonal AttributesHighly organised, detail-oriented, and structured.Strong ownership mentality drives tasks to completion.Proactive problem-solver with a bias for action.Calm under pressure; thrives in a fast-paced growth environment.Confident communicator capable of managing multiple stakeholders.Balances strategic thinking with hands-on execution.RequirementsEssential5+ years in marketing, digital execution, campaign management, or similar.Proven experience running multi-channel campaigns end-to-end.Ability to coordinate agencies and internal stakeholders.Strong project management, organisation, and prioritisation skills.Comfortable working across social, content, email, basic SEO, and analytics.Excellent written, verbal, and briefing communication skills.Ability to turn marketing strategy into actionable plans and measurable deliverables.DesirableExperience in a franchise, multi-location, real estate, or property services environment.Experience managing PR, PPC, or SEO agencies.Experience with CMS platforms, content calendars, CRM systems, and marketing automation tools.Familiarity with web performance metrics, dashboards, and analytics.A background in property, hospitality, SaaS, or service-based industriesBenefitsAt Pass the Keys, we are committed to fostering an environment where success is both achievable and sustainable. We believe in empowering our teams with the tools, support, and knowledge they need to thrive. As part of our team, you will benefit from:A Global Vision: Join an ambitious company aspiring to be the global leader in short-let and holiday-let property management.A Strong Company Culture: Our four core values—Drive, Evolve, Take Pride, and Together—guide everything we do.Autonomy & Independence: We manage by results, not input. No micromanagement—just accountability and impact.Professional Growth Opportunities: We encourage responsibility and development, allowing you to expand your skills as much as you can handle.Flexible Work Arrangements: We understand the importance of work-life balance and support flexible scheduling where possible.Competitive Salary: While there may be places that pay more, we offer competitive wages with strong career progression opportunities.A Great Team: Work alongside inspiring colleagues in a supportive and collaborative environment.Hybrid Work Model: For London-based employees, we require a minimum of three days in the office—currently Monday, Tuesday, and Thursday. Please note, occasional weekend work may be required to meet operational demand. UK-Specific Benefits:22 days of holiday plus an extra day off for your birthday.Pension scheme with salary sacrifice, matching contributions up to 7%.Enhanced maternity pay—up to 90% of salary for six months. Read Less
  • Operations Manager, London  

    - London
    Pass the Keys is the UK’s leading full-service short-let and holiday-l... Read More
    Pass the Keys is the UK’s leading full-service short-let and holiday-let management company, simplifying property hosting for homeowners since 2015. Founded by Alexander Lyakhotskiy to address the challenges of short-let management, we’ve grown into a network of 70+ franchise partners across the UK, Spain, and Northern Ireland. Our mission is to empower homeowners by delivering a hassle-free hosting experience while ensuring an exceptional guest stay.Reporting to the Territory Manager, you will be the engine of our local operations, responsible for the end-to-end service delivery for our portfolio of properties. This is a performance-driven role where your success will be measured by core operational KPIs, including guest satisfaction ratings, cleanliness scores, health and safety compliance, and supplier performance. The ideal candidate thrives in a fast-paced environment, excels at complex scheduling and problem-solving, and has a passion for creating seamless, five-star experiences.This is a hands-on role that requires strong organisational skills, and a sharp eye for detail.Key Responsibilities:Service Delivery & SchedulingManage the cleaning and maintenance schedules, allocating tasks to providers and ensuring timely service completion for all bookings.Oversee daily operational coverage, responding to guest requests and efficiently managing check-in and check-out procedures.Review new bookings to proactively plan and resource all operational requirements in advance.Coordinate and schedule all maintenance tasks, ensuring minimal disruption to guests and clientsSupplier & Provider ManagementRecruit, onboard and train new providers, ensuring they meet our high standards for service and professionalism.Serve as the primary point of contact for all suppliers, managing communications, tracking hours, and reviewing performance.Monitor supplier performance through data, feedback, and spot checks to drive continuous improvement.Process and approve client and provider adjustments as required.Quality Control & ComplianceImplement and enforce quality standards through regular spot checks, property inspections, and adherence to detailed cleaning checklists.Manage inventory for linen and guest consumables, coordinating orders to ensure properties are always well-stocked.Ensure all properties comply with safety regulations by maintaining up-to-date safety certificates.Oversee key control processes and conduct regular storage inspections to maintain security and organisation.Guest & Client SupportOversee the operational setup of new properties during onboarding, including photography, initial cleaning, key handover, and health & safety checks, ensuring each property is fully prepared to welcome its first guests.Act as the primary escalation point for operational issues, managing and resolving guest and client resolution cases efficiently and professionally.Respond thoughtfully to guest reviews, addressing feedback and implementing changes to improve future service.Manage client and guest communication preferences related to property information and "Guest Success" initiatives.Key Performance Indicators (KPIs)The Operations Manager plays a crucial role in the territory's success. Performance will be measured by your ability to deliver excellence across the following metrics:Guest Satisfaction & QualityAirbnb & Booking.com Rating: Achieving and maintaining target guest review scores on major booking platforms.Airbnb Cleanliness Score: Hitting the target score specifically for cleanliness, reflecting the quality of housekeeping services.Operational Compliance & EfficiencyProperty Spot Checks: Meeting targets for the quantity and quality score of completed property inspections.App Usage: Ensuring high adoption and consistent usage of our internal app by all service providers.Health & Safety: Maintaining 100% compliance on all required property safety certificates and checks.Financial ContributionNBV & Gross Profit: Contributing to the territory's financial goals (NBV vs Previous Year, Gross Profit NBV %) by managing operational costs, maximising efficiency, and preventing revenue loss due to operational failures.RequirementsRequired Characteristics & Competencies:Essential:Proven experience in an Operations or Hospitality Management role.Exceptional organisational and time-management skills, with demonstrable experience in complex scheduling.Strong problem-solving abilities and a talent for handling escalations with a calm and professional demeanour.Experience managing third-party contractors, suppliers, or a distributed workforce.Excellent communication skills, both written and verbal.Tech-savvy and comfortable using various software platforms and mobile apps for scheduling, communication, and task management.A hands-on attitude and willingness to be in the field conducting inspections and meeting providers.Desirable:Experience in the short-term rental or property management industry.Familiarity with property management software (PMS) or ticketing systems.Additional Requirements: Location & Work Environment: Must be based in London and able to travel to properties to carry out on-site visits Weekend Working: Requirement: to work Thursday to Monday pattern and flexible hours to meet business needs. You may also be required to work occasional evenings/ out of hours to meet operational demand.  Travel Requirements: Occasional travel to other PTK territories for meetings and training.BenefitsWhy Join Us?At Pass the Keys, we are committed to fostering an environment where success is both achievable and sustainable. We believe in empowering our teams with the tools, support, and knowledge they need to thrive. As part of our team, you will benefit from:A Global Vision: Join an ambitious company aspiring to be the global leader in short-let and holiday-let property management.A Strong Company Culture: Our four core values—Drive, Evolve, Take Pride, and Together—guide everything we do.Autonomy & Independence: We manage by results, not input. No micromanagement—just accountability and impact.Professional Growth Opportunities: We encourage responsibility and development, allowing you to expand your skills as much as you can handle.Flexible Work Arrangements: We understand the importance of work-life balance and support flexible scheduling where possible.Competitive Salary: While there may be places that pay more, we offer competitive wages with strong career progression opportunities.A Great Team: Work alongside inspiring colleagues in a supportive and collaborative environment.UK-Specific Benefits:22 days of holiday plus an extra day off for your birthday.Pension scheme with salary sacrifice, matching contributions up to 7%.Enhanced maternity pay—up to 90% of salary for six months.Bonus scheme available after passing probationSalary: £35,000  Read Less
  • Operations Manager, Oxford  

    - Oxford
    Pass the Keys is the UK’s leading full-service short-let and holiday-l... Read More
    Pass the Keys is the UK’s leading full-service short-let and holiday-let management company, simplifying property hosting for homeowners since 2015. Founded by Alexander Lyakhotskiy to address the challenges of short-let management, we’ve grown into a network of 70+ franchise partners across the UK, Spain, and Northern Ireland. Our mission is to empower homeowners by delivering a hassle-free hosting experience while ensuring an exceptional guest stay.Reporting to the Territory Manager, you will be the engine of our local operations, responsible for the end-to-end service delivery for our portfolio of properties. This is a performance-driven role where your success will be measured by core operational KPIs, including guest satisfaction ratings, cleanliness scores, health and safety compliance, and supplier performance. The ideal candidate thrives in a fast-paced environment, excels at complex scheduling and problem-solving, and has a passion for creating seamless, five-star experiences.This is a hands-on role that requires strong organisational skills, and a sharp eye for detail.Key Responsibilities:Service Delivery & SchedulingManage the cleaning and maintenance schedules, allocating tasks to providers and ensuring timely service completion for all bookings.Oversee daily operational coverage, responding to guest requests and efficiently managing check-in and check-out procedures.Review new bookings to proactively plan and resource all operational requirements in advance.Coordinate and schedule all maintenance tasks, ensuring minimal disruption to guests and clientsSupplier & Provider ManagementRecruit, onboard and train new providers, ensuring they meet our high standards for service and professionalism.Serve as the primary point of contact for all suppliers, managing communications, tracking hours, and reviewing performance.Monitor supplier performance through data, feedback, and spot checks to drive continuous improvement.Process and approve client and provider adjustments as required.Quality Control & ComplianceImplement and enforce quality standards through regular spot checks, property inspections, and adherence to detailed cleaning checklists.Manage inventory for linen and guest consumables, coordinating orders to ensure properties are always well-stocked.Ensure all properties comply with safety regulations by maintaining up-to-date safety certificates.Oversee key control processes and conduct regular storage inspections to maintain security and organisation.Guest & Client SupportOversee the operational setup of new properties during onboarding, including photography, initial cleaning, key handover, and health & safety checks, ensuring each property is fully prepared to welcome its first guests.Act as the primary escalation point for operational issues, managing and resolving guest and client resolution cases efficiently and professionally.Respond thoughtfully to guest reviews, addressing feedback and implementing changes to improve future service.Manage client and guest communication preferences related to property information and "Guest Success" initiatives.Key Performance Indicators (KPIs)The Operations Manager plays a crucial role in the territory's success. Performance will be measured by your ability to deliver excellence across the following metrics:Guest Satisfaction & QualityAirbnb & Booking.com Rating: Achieving and maintaining target guest review scores on major booking platforms.Airbnb Cleanliness Score: Hitting the target score specifically for cleanliness, reflecting the quality of housekeeping services.Operational Compliance & EfficiencyProperty Spot Checks: Meeting targets for the quantity and quality score of completed property inspections.App Usage: Ensuring high adoption and consistent usage of our internal app by all service providers.Health & Safety: Maintaining 100% compliance on all required property safety certificates and checks.Financial ContributionNBV & Gross Profit: Contributing to the territory's financial goals (NBV vs Previous Year, Gross Profit NBV %) by managing operational costs, maximising efficiency, and preventing revenue loss due to operational failures.RequirementsRequired Characteristics & Competencies:Essential:Proven experience in an Operations or Hospitality Management role.Exceptional organisational and time-management skills, with demonstrable experience in complex scheduling.Strong problem-solving abilities and a talent for handling escalations with a calm and professional demeanour.Experience managing third-party contractors, suppliers, or a distributed workforce.Excellent communication skills, both written and verbal.Tech-savvy and comfortable using various software platforms and mobile apps for scheduling, communication, and task management.A hands-on attitude and willingness to be in the field conducting inspections and meeting providers.Desirable:Experience in the short-term rental or property management industry.Familiarity with property management software (PMS) or ticketing systems.Additional Requirements: Location & Work Environment: This is a remote role, but you must be based in Oxford and be able to drive to properties to carry out on-site visits Weekend Working: Requirement: to work Thursday to Monday pattern and flexible hours to meet business needs. You may also be required to work occasional evenings/ out of hours to meet operational demand.  Travel Requirements: Occasional travel to other PTK territories for meetings and training.BenefitsWhy Join Us?At Pass the Keys, we are committed to fostering an environment where success is both achievable and sustainable. We believe in empowering our teams with the tools, support, and knowledge they need to thrive. As part of our team, you will benefit from:A Global Vision: Join an ambitious company aspiring to be the global leader in short-let and holiday-let property management.A Strong Company Culture: Our four core values—Drive, Evolve, Take Pride, and Together—guide everything we do.Autonomy & Independence: We manage by results, not input. No micromanagement—just accountability and impact.Professional Growth Opportunities: We encourage responsibility and development, allowing you to expand your skills as much as you can handle.Flexible Work Arrangements: We understand the importance of work-life balance and support flexible scheduling where possible.Competitive Salary: While there may be places that pay more, we offer competitive wages with strong career progression opportunities.A Great Team: Work alongside inspiring colleagues in a supportive and collaborative environment.UK-Specific Benefits:22 days of holiday plus an extra day off for your birthday.Pension scheme with salary sacrifice, matching contributions up to 7%.Enhanced maternity pay—up to 90% of salary for six months.Bonus scheme available after passing probationSalary: £29,000 - £31,000 Read Less
  • Operations Manager, York  

    - York
    Pass the Keys is the UK’s leading full-service short-let and holiday-l... Read More
    Pass the Keys is the UK’s leading full-service short-let and holiday-let management company, simplifying property hosting for homeowners since 2015. Founded by Alexander Lyakhotskiy to address the challenges of short-let management, we’ve grown into a network of 70+ franchise partners across the UK, Spain, and Northern Ireland. Our mission is to empower homeowners by delivering a hassle-free hosting experience while ensuring an exceptional guest stay.Reporting to the Territory Manager, you will be the engine of our local operations, responsible for the end-to-end service delivery for our portfolio of properties. This is a performance-driven role where your success will be measured by core operational KPIs, including guest satisfaction ratings, cleanliness scores, health and safety compliance, and supplier performance. The ideal candidate thrives in a fast-paced environment, excels at complex scheduling and problem-solving, and has a passion for creating seamless, five-star experiences.This is a hands-on role that requires strong organisational skills, and a sharp eye for detail.Key Responsibilities:Service Delivery & SchedulingManage the cleaning and maintenance schedules, allocating tasks to providers and ensuring timely service completion for all bookings.Oversee daily operational coverage, responding to guest requests and efficiently managing check-in and check-out procedures.Review new bookings to proactively plan and resource all operational requirements in advance.Coordinate and schedule all maintenance tasks, ensuring minimal disruption to guests and clientsSupplier & Provider ManagementRecruit, onboard and train new providers, ensuring they meet our high standards for service and professionalism.Serve as the primary point of contact for all suppliers, managing communications, tracking hours, and reviewing performance.Monitor supplier performance through data, feedback, and spot checks to drive continuous improvement.Process and approve client and provider adjustments as required.Quality Control & ComplianceImplement and enforce quality standards through regular spot checks, property inspections, and adherence to detailed cleaning checklists.Manage inventory for linen and guest consumables, coordinating orders to ensure properties are always well-stocked.Ensure all properties comply with safety regulations by maintaining up-to-date safety certificates.Oversee key control processes and conduct regular storage inspections to maintain security and organisation.Guest & Client SupportOversee the operational setup of new properties during onboarding, including photography, initial cleaning, key handover, and health & safety checks, ensuring each property is fully prepared to welcome its first guests.Act as the primary escalation point for operational issues, managing and resolving guest and client resolution cases efficiently and professionally.Respond thoughtfully to guest reviews, addressing feedback and implementing changes to improve future service.Manage client and guest communication preferences related to property information and "Guest Success" initiatives.Key Performance Indicators (KPIs)The Operations Manager plays a crucial role in the territory's success. Performance will be measured by your ability to deliver excellence across the following metrics:Guest Satisfaction & QualityAirbnb & Rating: Achieving and maintaining target guest review scores on major booking platforms.Airbnb Cleanliness Score: Hitting the target score specifically for cleanliness, reflecting the quality of housekeeping services.Operational Compliance & EfficiencyProperty Spot Checks: Meeting targets for the quantity and quality score of completed property inspections.App Usage: Ensuring high adoption and consistent usage of our internal app by all service providers.Health & Safety: Maintaining 100% compliance on all required property safety certificates and checks.Financial ContributionNBV & Gross Profit: Contributing to the territory's financial goals (NBV vs Previous Year, Gross Profit NBV %) by managing operational costs, maximising efficiency, and preventing revenue loss due to operational failures.RequirementsRequired Characteristics & Competencies:Essential:Proven experience in an Operations or Hospitality Management role.Exceptional organisational and time-management skills, with demonstrable experience in complex scheduling.Strong problem-solving abilities and a talent for handling escalations with a calm and professional demeanour.Experience managing third-party contractors, suppliers, or a distributed workforce.Excellent communication skills, both written and verbal.Tech-savvy and comfortable using various software platforms and mobile apps for scheduling, communication, and task management.A hands-on attitude and willingness to be in the field conducting inspections and meeting providers.Desirable:Experience in the short-term rental or property management industry.Familiarity with property management software (PMS) or ticketing systems.Additional Requirements: Location & Work Environment: This is a remote role, but you must be based in York and be able to drive to properties to carry out on-site visits Weekend Working: Requirement: to work Thursday to Monday pattern and flexible hours to meet business needs. You may also be required to work occasional evenings/ out of hours to meet operational demand.  Travel Requirements: Occasional travel to other PTK territories for meetings and training.BenefitsWhy Join Us?At Pass the Keys, we are committed to fostering an environment where success is both achievable and sustainable. We believe in empowering our teams with the tools, support, and knowledge they need to thrive. As part of our team, you will benefit from:A Global Vision: Join an ambitious company aspiring to be the global leader in short-let and holiday-let property management.A Strong Company Culture: Our four core values—Drive, Evolve, Take Pride, and Together—guide everything we do.Autonomy & Independence: We manage by results, not input. No micromanagement—just accountability and impact.Professional Growth Opportunities: We encourage responsibility and development, allowing you to expand your skills as much as you can handle.Flexible Work Arrangements: We understand the importance of work-life balance and support flexible scheduling where possible.Competitive Salary: While there may be places that pay more, we offer competitive wages with strong career progression opportunities.A Great Team: Work alongside inspiring colleagues in a supportive and collaborative environment.UK-Specific Benefits:22 days of holiday plus an extra day off for your birthday.Pension scheme with salary sacrifice, matching contributions up to 7%.Enhanced maternity pay—up to 90% of salary for six months.Bonus scheme available after passing probationSalary: £30,000 - £32,000 Read Less
  • Freelance Operations Associate - York  

    - York
    Freelance Operations & Housekeeping Associate – YorkFreelance, ad-hoc... Read More
    Freelance Operations & Housekeeping Associate – York
    Freelance, ad-hoc work. Are you looking for freelance work that fits around your existing commitments?
    Pass the Keys is seeking a reliable and proactive Freelance Operations Associate to support our growing portfolio of short-let managed properties in York. This role is ideal for someone already working part-time or looking to further supplement their income.About UsPass the Keys is one of the UK’s leading short-let management companies. We help homeowners earn more from platforms like Airbnb and by handling everything from marketing to guest support and housekeeping. Our goal? To make short-letting completely hassle-free for property owners and seamless for guests.RequirementsRole OverviewAs an Operations Associate, you’ll play a hands-on role in delivering exceptional guest experiences and supporting the day-to-day operations of our York properties. You’ll be the on-the-ground problem solver, fixer and friendly face that keeps everything running smoothly. Please note, this is a freelance role and there are no set hours each week. Work is provided on an ad hoc basis according to need. Key Responsibilities: Delivering guest essentials and equipment to properties as needed. Assisting guests with check-in, key exchanges and property access. Running errands to resolve in-stay guest requests. Occasionally performing property cleans and linen changes to a high standard, following the Pass the Keys Cleaning Protocol. Conducting spot checks and reporting maintenance issues. Assisting with linen stock management at the local storage unit. Using the Pass the Keys app to log jobs, upload photos, and report damage or issues.
    What We’re Looking For Flexible availability, throughout the week, including evenings and weekends, with the ability to respond to jobs at short notice. A reliable and punctual approach as our guests experience depend on a timely approach. High standards and attention to detail, especially when it comes to cleaning and presentation. Access to your own transport (car, scooter or bike) to move efficiently around York with supplies. Confident using a smartphone and mobile apps for job tracking and communication. An understanding of short-let hospitality ( Airbnb) and guest expectations. A good working knowledge of York. Ability to work independently, troubleshoot under pressure, and communicate clearly with the Territory Management Team. Basic handyman skills are a bonus — and having your own tools is essential for these tasks. BenefitsPay: £ - £ /hour (depending on the task) Read Less

Company Detail

  • Is Email Verified
    No
  • Total Employees
  • Established In
  • Current jobs

Google Map

For Jobseekers
For Employers
Contact Us
Astrid-Lindgren-Weg 12 38229 Salzgitter Germany