JOB DESCRIPTION / PURPOSE: This position will be responsible for the day-to-day management of all regional (EMEA) transactional finance activities in a timely and efficient manner for an Occupier Solutions client account. The role has direct interaction with the client dedicated Finance Manager, local Facilities Management operational teams, and other support functions (e.g. Procurement). The position will require the candidate to work in a collaborative fashion in order to ensure that all supplier invoices are received, processed, and captured in a client invoice in a correct, and timely manner, that all vendors are paid in line with contractual payment terms, and that all outstanding accounts payable/accounts receivable queries are swiftly resolved.
ESSENTIAL DUTIES: Ensure supplier purchase orders are correctly created. Code supplier invoices and follow up on timely approvals. Track supplier spent against approved purchase orders. Support the local FM operational team with any supplier billing errors and/or payment application errors. On time creation of accurate client invoices. Compile all the necessary information to complete internal/external reporting in a timely and efficient manner. Maintain the monthly regional finance calendar, and ensure that all relevant parties are aware of task completion dates Collect and maintain proper support documentation for internal/external auditing purposes. Perform general administrative functions as and when needed. Participating in budgeting and forecasting processes, assisting with uploading budgets to financial systems Assist in the development of management reports
EDUCATION, EXPERIENCE AND SKILLS: Finance/Accounting oriented bachelor’s degree preferred. Between 1 and 5 years of experience in a transactional finance role, ideally within a multi-country/multi-currency environment. Proficient in MS Office (MS Excel working knowledge of VLOOKUP, PIVOT and SUM-IF functions required). Excellent written and oral communication skills, with the ability to develop and maintain strong relationships with all levels of seniority. Exceptional organizational skills with strong attention to detail. Ability to organize and interpret data, as well as communicate results/recommendations to senior management. Must be able to function autonomously as needed. Flexibility to work longer hours at certain times of the month. Ability to work in a fast-paced environment while also meeting time-sensitive deadlines set forth by senior management. WHAT WE OFFER: Fast paced working environment Entrepreneurial and supportive team Competitive salary Discretionary Bonus
JOB DESCRIPTION / PURPOSE: This position will be responsible for the day-to-day management of all regional (EMEA) transactional finance activities in a timely and efficient manner for an Occupier Solutions client account. The role has direct interaction with the client dedicated Finance Manager, local Facilities Management operational teams, and other support functions (e.g. Procurement). The position will require the candidate to work in a collaborative fashion in order to ensure that all supplier invoices are received, processed, and captured in a client invoice in a correct, and timely manner, that all vendors are paid in line with contractual payment terms, and that all outstanding accounts payable/accounts receivable queries are swiftly resolved.
ESSENTIAL DUTIES: Ensure supplier purchase orders are correctly created. Code supplier invoices and follow up on timely approvals. Track supplier spent against approved purchase orders. Support the local FM operational team with any supplier billing errors and/or payment application errors. On time creation of accurate client invoices. Compile all the necessary information to complete internal/external reporting in a timely and efficient manner. Maintain the monthly regional finance calendar, and ensure that all relevant parties are aware of task completion dates Collect and maintain proper support documentation for internal/external auditing purposes. Perform general administrative functions as and when needed. Participating in budgeting and forecasting processes, assisting with uploading budgets to financial systems Assist in the development of management reports
EDUCATION, EXPERIENCE AND SKILLS: Finance/Accounting oriented bachelor’s degree preferred. Between 1 and 5 years of experience in a transactional finance role, ideally within a multi-country/multi-currency environment. Proficient in MS Office (MS Excel working knowledge of VLOOKUP, PIVOT and SUM-IF functions required). Excellent written and oral communication skills, with the ability to develop and maintain strong relationships with all levels of seniority. Exceptional organizational skills with strong attention to detail. Ability to organize and interpret data, as well as communicate results/recommendations to senior management. Must be able to function autonomously as needed. Flexibility to work longer hours at certain times of the month. Ability to work in a fast-paced environment while also meeting time-sensitive deadlines set forth by senior management. WHAT WE OFFER: Fast paced working environment Entrepreneurial and supportive team Competitive salary Discretionary Bonus
JOB DESCRIPTION / PURPOSE: The Senior Facilities Manager will be responsible for the overall operations and maintenance of assigned facilities. Provide guidance, training, and support to ensure that direct reports are carrying out their responsibilities in a manner consistent with high-quality maintenance and economical operations. Providing excellent customer service to building occupiers at all times. In addition, liaison with landlords, customers and client.
ESSENTIAL DUTIES: Responsible for the overall operations and financial success of the facility in accordance with company and client policies, procedures and standards Manage all maintenance programs relating to the interior and exterior conditions and appearance of the properties, assuring the highest levels of customer satisfaction Supervise Facilities Management staff and supply chain vendors where applicable Monitor contractors’ performance ensuring that KPI’s, local services and processes are in line with agreed Real Estate practices and contractual requirements Assist in developing annual operating budget, and quarterly reforecast budgets, and provide monthly variance report explanations Produce Monthly Operating Report on Facility highlights Assist in preparing capital plan for building systems, structure, parking, grounds, etc. Establish and administer actual pass-through expenses, requesting and/or approving purchase orders as needed Review vendor invoices for input into accounts receivable/payable system Prepare financial reports to agreed schedule and as and when requested Undertake site inspections on a regular basis to identify issues and ensure timely closure, including input and tracking into CMMS system Ensure optimal functioning of building systems (HVAC, Fire protection equipment, lifts, etc.) Obtain and upload monthly energy and environmental data to client’s Environmental platform Ensure compliance with local environmental, health & safety legislation, and company policies Coordinate and manage insurance and service contract requirements and associated vendors, and ensure data tracking remains current Participate in project and property management when needed in accordance with contractual guidelines, including assisting Project team with moves, office relocation, construction and management of capital improvements Ensure proper staff training for both technical and personal growth where applicable Participate in the development of scopes of work for Facility/Real Estate vendors and goods as required Responsible for Facilities Management/Real Estate related area data, including accuracy and reporting of same Work with staff to set and attain meaningful performance and developmental goals. Monitor the progress of staff goals and provide appropriate support. Address necessary issues to keep unsatisfactory performance, disruptions, and discontent to a minimum. Maintain effective two-way communications between you and your staff and the client Attend and participate in external or in-house activities, meetings, organization, etc., as approved or directed by account management Ensure usage of FM Helpdesk Perform scheduled audits/inspections of client’s space to identify any environmental, health or safety hazards which may impair the health of the client’s or NMRK employees and vendors, notifies management of issues for action and resolution Knowledge of current environmental and safety regulatory requirements such as those administered by the local Safety & Health Administration, Fire Protection, Environmental, Disability and other governmental agency’s as required by site activities and needs Monitor scheduled maintenance and testing of all life safety equipment, by building maintenance, per local regulations and other requirements As required by site activities for assigned locations, assist in implementing the NMRK safety program, which includes training in general safety, confined space entry, control of hazardous energy, etc. Maintain client’s environmental, health & safety checklists and material safety data sheet program. Notifies manager of discrepancies May participate in annual site inspection with client’s insurance carrier and provide follow-ups and response in a timely manner Liaison with Landlord or Property Manager to ensure lease obligations and services are delivered per lease language Undertake other facilities and real estate related tasks that may arise from time to time at the direction of the Regional Facility Manager Travel to assigned locations is required, and may require out of country travel
SKILLS, EDUCATION & EXPERIENCE: Bachelor’s degree and/or relevant professional certification Facilities management and building operations experience Fluent in written and verbal English Excellent communication, written and organizational skills Strong ability to multi-task Strong leadership and team building abilities WHAT WE OFFER: Fast paced working environment Entrepreneurial and supportive team Competitive salary Discretionary Bonus
NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
JOB DESCRIPTION / PURPOSE: The Senior Facilities Manager will be responsible for the overall operations and maintenance of assigned facilities. Provide guidance, training, and support to ensure that direct reports are carrying out their responsibilities in a manner consistent with high-quality maintenance and economical operations. Providing excellent customer service to building occupiers at all times. In addition, liaison with landlords, customers and client.
ESSENTIAL DUTIES: Responsible for the overall operations and financial success of the facility in accordance with company and client policies, procedures and standards Manage all maintenance programs relating to the interior and exterior conditions and appearance of the properties, assuring the highest levels of customer satisfaction Supervise Facilities Management staff and supply chain vendors where applicable Monitor contractors’ performance ensuring that KPI’s, local services and processes are in line with agreed Real Estate practices and contractual requirements Assist in developing annual operating budget, and quarterly reforecast budgets, and provide monthly variance report explanations Produce Monthly Operating Report on Facility highlights Assist in preparing capital plan for building systems, structure, parking, grounds, etc. Establish and administer actual pass-through expenses, requesting and/or approving purchase orders as needed Review vendor invoices for input into accounts receivable/payable system Prepare financial reports to agreed schedule and as and when requested Undertake site inspections on a regular basis to identify issues and ensure timely closure, including input and tracking into CMMS system Ensure optimal functioning of building systems (HVAC, Fire protection equipment, lifts, etc.) Obtain and upload monthly energy and environmental data to client’s Environmental platform Ensure compliance with local environmental, health & safety legislation, and company policies Coordinate and manage insurance and service contract requirements and associated vendors, and ensure data tracking remains current Participate in project and property management when needed in accordance with contractual guidelines, including assisting Project team with moves, office relocation, construction and management of capital improvements Ensure proper staff training for both technical and personal growth where applicable Participate in the development of scopes of work for Facility/Real Estate vendors and goods as required Responsible for Facilities Management/Real Estate related area data, including accuracy and reporting of same Work with staff to set and attain meaningful performance and developmental goals. Monitor the progress of staff goals and provide appropriate support. Address necessary issues to keep unsatisfactory performance, disruptions, and discontent to a minimum. Maintain effective two-way communications between you and your staff and the client Attend and participate in external or in-house activities, meetings, organization, etc., as approved or directed by account management Ensure usage of FM Helpdesk Perform scheduled audits/inspections of client’s space to identify any environmental, health or safety hazards which may impair the health of the client’s or NMRK employees and vendors, notifies management of issues for action and resolution Knowledge of current environmental and safety regulatory requirements such as those administered by the local Safety & Health Administration, Fire Protection, Environmental, Disability and other governmental agency’s as required by site activities and needs Monitor scheduled maintenance and testing of all life safety equipment, by building maintenance, per local regulations and other requirements As required by site activities for assigned locations, assist in implementing the NMRK safety program, which includes training in general safety, confined space entry, control of hazardous energy, etc. Maintain client’s environmental, health & safety checklists and material safety data sheet program. Notifies manager of discrepancies May participate in annual site inspection with client’s insurance carrier and provide follow-ups and response in a timely manner Liaison with Landlord or Property Manager to ensure lease obligations and services are delivered per lease language Undertake other facilities and real estate related tasks that may arise from time to time at the direction of the Regional Facility Manager Travel to assigned locations is required, and may require out of country travel
SKILLS, EDUCATION & EXPERIENCE: Bachelor’s degree and/or relevant professional certification Facilities management and building operations experience Fluent in written and verbal English Excellent communication, written and organizational skills Strong ability to multi-task Strong leadership and team building abilities WHAT WE OFFER: Fast paced working environment Entrepreneurial and supportive team Competitive salary Discretionary Bonus
NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
We are seeking a highly organized and service-focused Facilities Coordinator to support the efficient operation of our London office.
JOB DESCRIPTION: This role serves as a key point of contact for employees, visitors, vendors, and the global Facilities Management team, ensuring that the workplace is welcoming, compliant, and functioning at the highest standard.
ESSENTIAL DUTIES: Front-of-House & Office Operations Welcome and register visitors, manage access credentials, and ensure visitors are informed of security protocols. Handle incoming calls, direct queries, and maintain records of daily office visits and access logs. Manage the reception area, coordinate mail/courier deliveries, and ensure collection schedules align with internal policies. Serve as the primary point of contact for all office-related needs and coordinate with internal departments (e.g., HR, IT, Security). Provide administrative support to the Asst. Facility Manager and supervisor levels of facilities operations.
Facilities & Vendor Coordination Support the implementation and maintenance of Facilities Management processes, aligned with global standards. Liaise with vendors and contractors for routine maintenance, repairs, and services. Log and track all operational and maintenance activities via FMIS or equivalent systems. Support the Global FM team with data collection for dashboards and reporting. May assist other facility members in the implementation and organization of internal and building to building moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required. May work as the backup liaison to other in-house support groups. Retrieve Certificates of Insurances from vendors and maintain active database. Assists with the initiation of purchase orders as requested by management or other involved parties. Code and process vendor invoices entering invoices into accounting system, and month end reconciliation.
Health, Safety & Compliance Act as Health & Safety Coordinator (following training), supporting EHS activities, communications, and policy enforcement. Conduct or participate in periodic safety inspections and risk assessments. Identify safety issues, notify supervisors, and follow up on corrective actions. Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation), and incident reporting. Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions.
Additional Responsibilities Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts. Continuously identify opportunities to enhance workplace safety, comfort, and operational efficiency Assist Management in the annual operating budget preparation and development. Work with Facility Management to ensure completion of all special project work as assigned.
SKILLS, EDUCATION AND EXPERIENCE: Outstanding Customer Focus Flexible and energized On-site presence during working hours Good communications skills both oral and written IT Literate (MS Suite including Teams, Google Suite and macOS) Prior Occupational Health & Safety Training is a plus
WORK SETTING: Competitive Salary Discretionary bonus Modern working environment Supportive and customer focused environment Team building activities Safety culture
NEWMARK About Newmark (Nasdaq: NMRK) Newmark Group, Inc., together with its subsidiaries (“Newmark”), is a world leader in commercial real estate services, with a comprehensive suite of investor/owner and occupier services and products. Our integrated platform seamlessly powers every phase of owning or occupying a property. Our services are tailored to every type of client, from owners to occupiers, investors to founders, growing startups to leading companies. Harnessing the power of data, technology, and industry expertise, we bring ingenuity to every exchange, and imagination to every space. Together with London-based partner Knight Frank and independently owned offices, our 18,800 professionals operate from approximately 500 offices around the world, delivering a global perspective and a nimble approach. In 2019, Newmark generated revenues in excess of $2.2 billion. To learn more, visit nmrk.com or follow @newmark
We are seeking a highly organized and service-focused Facilities Coordinator to support the efficient operation of our London office.
JOB DESCRIPTION: This role serves as a key point of contact for employees, visitors, vendors, and the global Facilities Management team, ensuring that the workplace is welcoming, compliant, and functioning at the highest standard.
ESSENTIAL DUTIES: Front-of-House & Office Operations Welcome and register visitors, manage access credentials, and ensure visitors are informed of security protocols. Handle incoming calls, direct queries, and maintain records of daily office visits and access logs. Manage the reception area, coordinate mail/courier deliveries, and ensure collection schedules align with internal policies. Serve as the primary point of contact for all office-related needs and coordinate with internal departments (e.g., HR, IT, Security). Provide administrative support to the Asst. Facility Manager and supervisor levels of facilities operations.
Facilities & Vendor Coordination Support the implementation and maintenance of Facilities Management processes, aligned with global standards. Liaise with vendors and contractors for routine maintenance, repairs, and services. Log and track all operational and maintenance activities via FMIS or equivalent systems. Support the Global FM team with data collection for dashboards and reporting. May assist other facility members in the implementation and organization of internal and building to building moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required. May work as the backup liaison to other in-house support groups. Retrieve Certificates of Insurances from vendors and maintain active database. Assists with the initiation of purchase orders as requested by management or other involved parties. Code and process vendor invoices entering invoices into accounting system, and month end reconciliation.
Health, Safety & Compliance Act as Health & Safety Coordinator (following training), supporting EHS activities, communications, and policy enforcement. Conduct or participate in periodic safety inspections and risk assessments. Identify safety issues, notify supervisors, and follow up on corrective actions. Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation), and incident reporting. Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions.
Additional Responsibilities Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts. Continuously identify opportunities to enhance workplace safety, comfort, and operational efficiency Assist Management in the annual operating budget preparation and development. Work with Facility Management to ensure completion of all special project work as assigned.
SKILLS, EDUCATION AND EXPERIENCE: Outstanding Customer Focus Flexible and energized On-site presence during working hours Good communications skills both oral and written IT Literate (MS Suite including Teams, Google Suite and macOS) Prior Occupational Health & Safety Training is a plus
WORK SETTING: Competitive Salary Discretionary bonus Modern working environment Supportive and customer focused environment Team building activities Safety culture
NEWMARK About Newmark (Nasdaq: NMRK) Newmark Group, Inc., together with its subsidiaries (“Newmark”), is a world leader in commercial real estate services, with a comprehensive suite of investor/owner and occupier services and products. Our integrated platform seamlessly powers every phase of owning or occupying a property. Our services are tailored to every type of client, from owners to occupiers, investors to founders, growing startups to leading companies. Harnessing the power of data, technology, and industry expertise, we bring ingenuity to every exchange, and imagination to every space. Together with London-based partner Knight Frank and independently owned offices, our 18,800 professionals operate from approximately 500 offices around the world, delivering a global perspective and a nimble approach. In 2019, Newmark generated revenues in excess of $2.2 billion. To learn more, visit nmrk.com or follow @newmark
JOB DESCRIPTION / PURPOSE: The Senior Facilities Manager will be responsible for the overall operations and maintenance of assigned facilities. Provide guidance, training, and support to ensure that direct reports are carrying out their responsibilities in a manner consistent with high-quality maintenance and economical operations. Providing excellent customer service to building occupiers at all times. In addition, liaison with landlords, customers and client. ESSENTIAL DUTIES: Responsible for the overall operations and financial success of the facility in accordance with company and client policies, procedures and standards Manage all maintenance programs relating to the interior and exterior conditions and appearance of the properties, assuring the highest levels of customer satisfaction Supervise Facilities Management staff and supply chain vendors where applicable Monitor contractors’ performance ensuring that KPI’s, local services and processes are in line with agreed Real Estate practices and contractual requirements Assist in developing annual operating budget, and quarterly reforecast budgets, and provide monthly variance report explanations Produce Monthly Operating Report on Facility highlights Assist in preparing capital plan for building systems, structure, parking, grounds, etc. Establish and administer actual pass-through expenses, requesting and/or approving purchase orders as needed Review vendor invoices for input into accounts receivable/payable system Prepare financial reports to agreed schedule and as and when requested Undertake site inspections on a regular basis to identify issues and ensure timely closure, including input and tracking into CMMS system Ensure optimal functioning of building systems (HVAC, Fire protection equipment, lifts, etc.) Obtain and upload monthly energy and environmental data to client’s Environmental platform Ensure compliance with local environmental, health & safety legislation, and company policies Coordinate and manage insurance and service contract requirements and associated vendors, and ensure data tracking remains current Participate in project and property management when needed in accordance with contractual guidelines, including assisting Project team with moves, office relocation, construction and management of capital improvements Ensure proper staff training for both technical and personal growth where applicable Participate in the development of scopes of work for Facility/Real Estate vendors and goods as required Responsible for Facilities Management/Real Estate related area data, including accuracy and reporting of same Work with staff to set and attain meaningful performance and developmental goals. Monitor the progress of staff goals and provide appropriate support. Address necessary issues to keep unsatisfactory performance, disruptions, and discontent to a minimum. Maintain effective two-way communications between you and your staff and the client Attend and participate in external or in-house activities, meetings, organization, etc., as approved or directed by account management Ensure usage of FM Helpdesk Perform scheduled audits/inspections of client’s space to identify any environmental, health or safety hazards which may impair the health of the client’s or NMRK employees and vendors, notifies management of issues for action and resolution Knowledge of current environmental and safety regulatory requirements such as those administered by the local Safety & Health Administration, Fire Protection, Environmental, Disability and other governmental agency’s as required by site activities and needs Monitor scheduled maintenance and testing of all life safety equipment, by building maintenance, per local regulations and other requirements As required by site activities for assigned locations, assist in implementing the NMRK safety program, which includes training in general safety, confined space entry, control of hazardous energy, etc. Maintain client’s environmental, health & safety checklists and material safety data sheet program. Notifies manager of discrepancies May participate in annual site inspection with client’s insurance carrier and provide follow-ups and response in a timely manner Liaison with Landlord or Property Manager to ensure lease obligations and services are delivered per lease language Undertake other facilities and real estate related tasks that may arise from time to time at the direction of the Regional Facility Manager Travel to assigned locations is required, and may require out of country travel SKILLS, EDUCATION & EXPERIENCE: Bachelor’s degree and/or relevant professional certification Facilities management and building operations experience Fluent in written and verbal English Excellent communication, written and organizational skills Strong ability to multi-task Strong leadership and team building abilities WHAT WE OFFER: Fast paced working environment Entrepreneurial and supportive team Competitive salary Discretionary Bonus NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
We are seeking a highly organized and service-focused Facilities Coordinator to support the efficient operation of our London office. JOB DESCRIPTION: This role serves as a key point of contact for employees, visitors, vendors, and the global Facilities Management team, ensuring that the workplace is welcoming, compliant, and functioning at the highest standard. ESSENTIAL DUTIES: Front-of-House & Office Operations Welcome and register visitors, manage access credentials, and ensure visitors are informed of security protocols. Handle incoming calls, direct queries, and maintain records of daily office visits and access logs. Manage the reception area, coordinate mail/courier deliveries, and ensure collection schedules align with internal policies. Serve as the primary point of contact for all office-related needs and coordinate with internal departments (e.g., HR, IT, Security). Provide administrative support to the Asst. Facility Manager and supervisor levels of facilities operations. Facilities & Vendor Coordination Support the implementation and maintenance of Facilities Management processes, aligned with global standards. Liaise with vendors and contractors for routine maintenance, repairs, and services. Log and track all operational and maintenance activities via FMIS or equivalent systems. Support the Global FM team with data collection for dashboards and reporting. May assist other facility members in the implementation and organization of internal and building to building moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required. May work as the backup liaison to other in-house support groups. Retrieve Certificates of Insurances from vendors and maintain active database. Assists with the initiation of purchase orders as requested by management or other involved parties. Code and process vendor invoices entering invoices into accounting system, and month end reconciliation. Health, Safety & Compliance Act as Health & Safety Coordinator (following training), supporting EHS activities, communications, and policy enforcement. Conduct or participate in periodic safety inspections and risk assessments. Identify safety issues, notify supervisors, and follow up on corrective actions. Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation), and incident reporting. Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions. Additional Responsibilities Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts. Continuously identify opportunities to enhance workplace safety, comfort, and operational efficiency Assist Management in the annual operating budget preparation and development. Work with Facility Management to ensure completion of all special project work as assigned. SKILLS, EDUCATION AND EXPERIENCE: Outstanding Customer Focus Flexible and energized On-site presence during working hours Good communications skills both oral and written IT Literate (MS Suite including Teams, Google Suite and macOS) Prior Occupational Health & Safety Training is a plus WORK SETTING: Competitive Salary Discretionary bonus Modern working environment Supportive and customer focused environment Team building activities Safety culture NEWMARK About Newmark (Nasdaq: NMRK) Newmark Group, Inc., together with its subsidiaries (“Newmark”), is a world leader in commercial real estate services, with a comprehensive suite of investor/owner and occupier services and products. Our integrated platform seamlessly powers every phase of owning or occupying a property. Our services are tailored to every type of client, from owners to occupiers, investors to founders, growing startups to leading companies. Harnessing the power of data, technology, and industry expertise, we bring ingenuity to every exchange, and imagination to every space. Together with London-based partner Knight Frank and independently owned offices, our 18,800 professionals operate from approximately 500 offices around the world, delivering a global perspective and a nimble approach. In 2019, Newmark generated revenues in excess of $2.2 billion. To learn more, visit nmrk.com or follow @newmark
We are seeking a highly organized and service-focused Facilities Coordinator to support the efficient operation of our London office.
JOB DESCRIPTION: This role serves as a key point of contact for employees, visitors, vendors, and the global Facilities Management team, ensuring that the workplace is welcoming, compliant, and functioning at the highest standard.
ESSENTIAL DUTIES: Front-of-House & Office Operations Welcome and register visitors, manage access credentials, and ensure visitors are informed of security protocols. Handle incoming calls, direct queries, and maintain records of daily office visits and access logs. Manage the reception area, coordinate mail/courier deliveries, and ensure collection schedules align with internal policies. Serve as the primary point of contact for all office-related needs and coordinate with internal departments (e.g., HR, IT, Security). Provide administrative support to the Asst. Facility Manager and supervisor levels of facilities operations.
Facilities & Vendor Coordination Support the implementation and maintenance of Facilities Management processes, aligned with global standards. Liaise with vendors and contractors for routine maintenance, repairs, and services. Log and track all operational and maintenance activities via FMIS or equivalent systems. Support the Global FM team with data collection for dashboards and reporting. May assist other facility members in the implementation and organization of internal and building to building moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required. May work as the backup liaison to other in-house support groups. Retrieve Certificates of Insurances from vendors and maintain active database. Assists with the initiation of purchase orders as requested by management or other involved parties. Code and process vendor invoices entering invoices into accounting system, and month end reconciliation.
Health, Safety & Compliance Act as Health & Safety Coordinator (following training), supporting EHS activities, communications, and policy enforcement. Conduct or participate in periodic safety inspections and risk assessments. Identify safety issues, notify supervisors, and follow up on corrective actions. Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation), and incident reporting. Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions.
Additional Responsibilities Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts. Continuously identify opportunities to enhance workplace safety, comfort, and operational efficiency Assist Management in the annual operating budget preparation and development. Work with Facility Management to ensure completion of all special project work as assigned.
SKILLS, EDUCATION AND EXPERIENCE: Outstanding Customer Focus Flexible and energized On-site presence during working hours Good communications skills both oral and written IT Literate (MS Suite including Teams, Google Suite and macOS) Prior Occupational Health & Safety Training is a plus
WORK SETTING: Competitive Salary Discretionary bonus Modern working environment Supportive and customer focused environment Team building activities Safety culture
NEWMARK About Newmark (Nasdaq: NMRK) Newmark Group, Inc., together with its subsidiaries (“Newmark”), is a world leader in commercial real estate services, with a comprehensive suite of investor/owner and occupier services and products. Our integrated platform seamlessly powers every phase of owning or occupying a property. Our services are tailored to every type of client, from owners to occupiers, investors to founders, growing startups to leading companies. Harnessing the power of data, technology, and industry expertise, we bring ingenuity to every exchange, and imagination to every space. Together with London-based partner Knight Frank and independently owned offices, our 18,800 professionals operate from approximately 500 offices around the world, delivering a global perspective and a nimble approach. In 2019, Newmark generated revenues in excess of $2.2 billion. To learn more, visit nmrk.com or follow @newmark
JOB DESCRIPTION / PURPOSE: This position will be responsible for the day-to-day management of all regional (EMEA) transactional finance activities in a timely and efficient manner for an Occupier Solutions client account. The role has direct interaction with the client dedicated Finance Manager, local Facilities Management operational teams, and other support functions (e.g. Procurement). The position will require the candidate to work in a collaborative fashion in order to ensure that all supplier invoices are received, processed, and captured in a client invoice in a correct, and timely manner, that all vendors are paid in line with contractual payment terms, and that all outstanding accounts payable/accounts receivable queries are swiftly resolved.
ESSENTIAL DUTIES: Ensure supplier purchase orders are correctly created. Code supplier invoices and follow up on timely approvals. Track supplier spent against approved purchase orders. Support the local FM operational team with any supplier billing errors and/or payment application errors. On time creation of accurate client invoices. Compile all the necessary information to complete internal/external reporting in a timely and efficient manner. Maintain the monthly regional finance calendar, and ensure that all relevant parties are aware of task completion dates Collect and maintain proper support documentation for internal/external auditing purposes. Perform general administrative functions as and when needed. Participating in budgeting and forecasting processes, assisting with uploading budgets to financial systems Assist in the development of management reports
EDUCATION, EXPERIENCE AND SKILLS: Finance/Accounting oriented bachelor’s degree preferred. Between 1 and 5 years of experience in a transactional finance role, ideally within a multi-country/multi-currency environment. Proficient in MS Office (MS Excel working knowledge of VLOOKUP, PIVOT and SUM-IF functions required). Excellent written and oral communication skills, with the ability to develop and maintain strong relationships with all levels of seniority. Exceptional organizational skills with strong attention to detail. Ability to organize and interpret data, as well as communicate results/recommendations to senior management. Must be able to function autonomously as needed. Flexibility to work longer hours at certain times of the month. Ability to work in a fast-paced environment while also meeting time-sensitive deadlines set forth by senior management. WHAT WE OFFER: Fast paced working environment Entrepreneurial and supportive team Competitive salary Discretionary Bonus
