The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:
1. Description of Services
1.1 General Scope of Responsibilities:
1.1.1 The Religious Education (RE) Coordinator for the RAF Mildenhall Protestant Community
plans, coordinates, and implements religious education for the RAF Community,
in accordance with the 48 FW Airman Ministry Plan. The coordinator serves as the primary RE
resource contact, acts as the advisor and coordinator of the day-to-day operations of the RE
program, and administers the Protestant religious education of United States Protestant military
members, dependents and other community members and non-members.
1.1.2 The coordinator shall promote an atmosphere of religious sensitivity to all Air Force
personnel participating in chapel programs. However, no form of coercion shall be employed by
the coordinator or their employees to cause USAF personnel or their family members to conform to
a particular religious denomination or faith group either directly or indirectly. The coordinator shall
ensure that all key leaders and volunteers comply with this no-coercion policy. Respect for other
religious faith groups shall be maintained.
1.1.3 The coordinator shall design and implement religious education programming for adults,
youth, and children, and will assist in building a spiritual foundation. Programs may include, but
are not limited to: Sunday school, small group studies, mid-week spiritual formation events, and
seasonal or annual events such as Vacation Bible School or similar.
1.1.4 The coordinator shall also be responsible for recruiting, training and scheduling teachers,
helpers, childcare workers, or other volunteers for Religious Education Programs. In the event
that RE teachers are not available, the coordinator may be required to teach the approved
curriculum. The Wing Chaplain is the approval authority for all curriculum.
1.1.5 The coordinator shall be responsible for Protestant religious based retreats and events to
include planning, execution, and after action reports. These events may be in line with the
Preservation of the Force and Families (POTFF) initiative to help with improving the well-being
of Airmen and their families. In addition, to the POTFF initiatives, the coordinator may plan and
execute Ecumenical retreats and events in coordination with other faith group religious education
coordinators.
1.1.6 The coordinator shall manage the day-to-day operations of the Protestant RE program, such
as, but not limited to: recruiting, training, assigning, and overseeing teachers, helpers, substitutes,
and other volunteers in the RE program. The coordinator shall also inform the Lead Protestant
Chaplain or designated representative of any needs, issues or concerns with the program.
1.1.7 The coordinator will coordinate with ministry leaders for Men’s, Women’s, Youth, or other
applicable ministries (per the Airman Ministry Plan) to gather, disseminate, and help publicize
program/event information, and connect people with the age/gender appropriate spiritual
formation resources. The coordinator shall research and maintain teacher/facilitator training
resources and provide training when required.
1.2. Period of Performance/ Place of Performance
1.2.1 This requirement calls for support at RAF Mildenhall, United Kingdom (UK).
1.5. Duties and Responsibilities:
The Religious Education Coordinator coordinator shall:
1.5.1. Develop, schedule, implement and monitor all Protestant Religious Education (RE)
programs and activities. This includes, but is not limited to, assisting in the evaluation of the
Protestant RE Program and its processes, coordinating volunteer support for any RE related
programs, and planning and implementing improvements for program development with the
approval of the Lead Protestant Chaplain. Examples of specific programs include: Children’s
RE, Men’s and/or Women’s RE programs, Bible Studies, Vacation Bible School (VBS),
Volunteer Appreciation, and other programs as identified in by Lead Protestant Chaplain.
1.5.2. Coordinate weekly RE events throughout the year. The coordinator will work in
coordination with the Lead Protestant Chaplain, volunteers, or other chapel staff or coordinators to
provide events as specified in the Airman Ministry Plan. The coordinator shall be responsible for
managing and ensuring security/tidiness of facilities used for Protestant RE events.
1.5.3. Ensure that the tenets and teaching of the Protestant Christian faith are taught in the
Protestant RE program. Coordinator will ensure that teachers teach approved curriculum. All
curriculum must be approved by the Wing Chaplain and in accordance with Protestant theology
and practice.
1.5.4. Be present in the Chapel at least 30 minutes before the scheduled start of RE events. The
coordinator shall stay until the event ends and ensure that all areas are returned to a neat, orderly
and secure condition.
1.5.5. Work with the Lead Faith Group chaplain and other Protestant Coordinators and program
leaders to develop an annual calendar of all RE activities and budgets for the Airman Ministry
Plan.
1.5.6. Maintain records such as, but not limited to: training for volunteers, monthly attendance
records for all Religious Education (RE) programs, and furnish numbers to the Lead Protestant
Chaplain and Chapel Secretary for input into the Air Force Chaplain Corps Activity Reporting
System (AFCCARS).
1.5.7. Maintain a current list of names and contact details of teachers, helpers, substitutes, other
workers and students involved in the Protestant RE program. All personally identifiable
information (PII) shall be kept confidential in accordance with the Privacy Act, AFI 33-332, and
any other local procedures.
1.5.8. Attend Chapel Staff Meetings and Protestant Parish Advisory Council meetings. All
meeting hours shall count toward unit hours. Coordinator shall communicate updates to chaplain
to ensure current programs/needs are up-channeled to chapel leadership and the community.
1.5.9. Plan and execute any Protestant retreats and events along with co-leading ecumenical
retreats and events to ensure successful execution of chapel programs. This will include but not
be limited to: registering participants, recruiting volunteers, finding locations and
accommodations as required for programming and events. These events may be in line with
POTFF initiative to help with improving the well-being of Airmen and their families and may
also include Ecumenical retreats and events in coordination with other faith group religious
education coordinators.
1.5.10. Coordinate all purchase requests with Lead Faith Group chaplain, Chapel Account
Managers, and/or Resource Manager as applicable. The coordinator shall submit accurate and
timely funds requests and shall not make purchases without prior approval.
1.5.11. Design and implement a marketing plan for RE programs in coordination with the Lead
Faith Group chaplain, Protestant coordinators and Program Leaders. Responsibilities may include,
but are not limited to:
1.5.11.1. Making verbal announcements at Protestant events or services
1.5.11.2. Creating and maintaining a current brochure or information sheet showing
current Protestant RE programs or calendars.
1.5.11.3. Creating and/or posting announcements for Protestant events on Lakenheath
Chapel or Protestant Parish social media outlets
1.5.11.4. Being present to set-up an information table and interact with newcomers or
attendees at information or ministry fair events, and assisting with clean-up afterwards
1.5.11.5. Creating electronic slides or signs advertising Protestant RE events
1.5.11.6. Submitting announcements or advertising material to the Lead Faith Group
Chaplain or Wing Chaplain for approval prior to publication.
1.5.12. Create Protestant RE publicity for the base and Protestant community via avenues
including: chapel bulletins, websites, other media outlets, including social media and periodic
verbal announcements at Protestant events. Once publicized, programs may only be cancelled
due to inclement weather or other extenuating circumstances if coordinated with the Lead Faith
Group chaplain, Wing Chaplain, or designee in advance.
1.5.13. Coordinate with the facility scheduling point of contact to reserve necessary facilities for
RE activities. Programs must be approved and facilities shall be determined available prior to
publicizing any event or program.
1.5.14. Coordinate with outside sources/organizations to ensure required facilities/spaces are
available as necessary (i.e.: Department of Defense Dependents Schools (DODDS) facilities,
Airmen & Family Readiness Center, etc.)
1.5.15. Establish/maintain a RE Coordinator continuity file and chapel resources for the
Protestant Parish consisting of materials, such as books, audio, and DVDs for RE. Ensure that all
offerings received during Protestant Religious Education classes/events have been handled in
compliance with AFI 52-105, Chaplain Corps Resourcing or subsequent updated Chaplain Corps
guidance.
1.5.16. Comply with all applicable Air Force and local instructions for financial management and
accounting, facility use, maintenance, and security.
1.5.17. Implement Chapel background check program, and ensure that all volunteers working
with children under the age of 18 meet local, Chaplain Corps, and DoD background check and
requirements.
1.5.18. The coordinator is accountable for paying any Social Security payments, Federal or Local
Income Taxes, and State Unemployment Insurance premiums for themselves, as well as any
substitute contract personnel or subcoordinator(s) that renders services under this contract.
1.5.19. Maintain healthy, functional interpersonal relationships with personnel including chapel
staff, other coordinators, base leaders, and parishioners. There will be no tolerance for disrespect,
harassment, or any unprofessional behavior or activity that could adversely affect the Air Force
or the AF Chaplain Corps by eroding morale, good order, discipline, respect for authority, unit
cohesion, or mission accomplishment.
1.6. Standards of Dress
1.6.1 The Coordinator will be neatly attired, well groomed, and practice proper personal
hygiene. Business casual for worship, daytime hours, special rites and services. Cut-offs, shorts,
halter-tops, or similar, are not acceptable.
1.6.2 Any hair length, beards, or mustaches are acceptable, provided neat, clean, and properly
trimmed.
3. Coordinator Eligibility Requirements
3.1 Experience Requirements: Provide proof of a minimum of one (1) year’s experience as
a teacher/program leader in religious education on a resume or CV. Coordinator shall also provide
any other training certificates that are applicable to this role and/or will assist them in their duties
of the role.
3.2 References Requirements:
3.2.1 Two professional letters of reference with contact details. Letters of reference shall
include, but are not limited to:
3.1.2.1 One letter of reference of good standing with the Church, chapel, religious or
community organization where candidate has worshiped, volunteered, or worked; and
3.1.2.2 Letter(s) of reference from former employer(s), or leaders of churches or
organizations in which work has been performed.
3.3 Have a strong theological grasp of the Protestant faith, and have openness to a wide
variety of faith expressions within the Protestant community. Also, be able to demonstrate
the ability to clearly express the details of basic Christian doctrine.
3.4 Be able to perform word processing in Windows; capable of working with calendar
programs, MS Word, PowerPoint, and show ability to work with other software programs if
necessary.
3.5 Have basic financial record keeping skills.
3.3 Period of Service/Number of Units
3.3.1. This position will require no more than 12 Units during the contract period 1 September 2018 to 31 August 2019. A unit consists of one month.3.3.2 Working Hours and Extended Period of Absence
3.3.3 The coordinator shall work a minimum of 15 hours per week. During Vacation Bible School or holiday seasons coordinator may expect to work approximately 30 hours per week. These hours shall include regular office coverage three (3) days a week, at least (5) hours per day. Attendance at staff/council meetings shall count towards office hours.
3.3.4. The coordinator shall post regular customer service office hours. The hours shall be
advertised and posted in an appropriate place where customers can easily access them. These
hours shall be approved by the Lead Faith Group Chaplain and the Contract Officer.
3.3.5. The coordinator will only support special services or events after permission has been
given by the Lead Faith Group chaplain, in accordance with the Annual Ministry Plan.
Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in Section Three "Coordinator Eligibility Requirement" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.
Apply directly at: https://music-ministry.jobsoid.com (scroll down to “RAF Mildenhall”) in order to expedite your application. Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.
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