DescriptionEfficient and effective planning and administration is key to the success of our Academy. The Training Administrator is responsible for general Academy administration, with a particular focus on the efficient running of the Training team. Working closely with the Training Management team, you will focus on collecting and managing data, monitoring student progress, ensuring compliance and provide regular updates and reports to the Training Delivery Manager, Head of Training, Chief Flight Instructor and Chief Theoretical Knowledge Instructor. Attention to detail, accuracy, initiative and excellent communication skills are essential qualities to enable success in this role, as well as the ability to thrive in a fast paced environment. This is a full-time role working 37.5 hours per week, based at our Oxford Campus.
Applications will be reviewed as they are received, and we therefore reserve the right to close this position early. We are particularly interested to hear from candidates who are immediately available.
Key Responsibilities
Assist with the tracking of student progress throughout their training by maintaining excellent communication with all relevant departments.
Manage and submit license applications for students completing their training, ensuring full compliance with aviation authority regulations.
Coordinate the creation, compilation, and timely delivery of End of Course Reports for graduating students.
Maintain student test results and statistics into the Leading Edge Aviation training records system
Compile reliable training metrics on behalf of the Head of Training, ensuring processes are accurate and efficient to enable delivery of timely and high-quality data
Create, maintain and archive student files in line with departmental, regulatory and GDPR requirements
Provide the Training Review information to the Training Management team and Heads of Department and ensure the distribution of appropriate documentation within the business.
Coordinate flight training inductions for new students arriving at our Oxford flight training base.
Assist students as required with regular training logbook checks, ensuring flights are logged in line with the course syllabus.
The planning, organisation and booking of external students coming for training and revalidations.
Provide ad-hoc administrative support, and other similar tasks, required by the Training Management team, and the Ground/Flight Instructor workforce.
Assist the Customer Experience Manager and Team with administrative duties which relate to the in-house customers, such as arrival and departure arrangements, including file creation and shut down, in line with governing body regulations.
Demonstrate and uphold the company’s core values in all actions, decisions, and interactions.
OUR CULTURE At Leading Edge Aviation, our Vision, Mission and Values guide everything that we do. The Training Administrator is expected to maintain the highest levels of professionalism, compliance and integrity. This role requires flexibility and a collaborative mindset to contribute to our vision of excellence in everything that we do.
Core Competencies
An experienced administrator, with high competence working in a varied role
Excellent I.T skills, proficient using systems and in the full use of Microsoft Suite
Familiarity with regulatory requirements for flight crew licensing (e.g., EASA, CAA, or other relevant authority) is highly desirable
Excellent organisation skills, with excellent attention to detail and time management skills
Strong and demonstrable experience taking initiative in your work
A can-do attitude with the willingness to go the extra mile for the Customer
An understanding of GDPR principles and experience applying this to your work
Other requirements:
Experience working in a regulated environment
Excellent written and verbal communication skills with a positive and enthusiastic outlook.
Demonstrable alignment with the company’s core values in attitude, conduct, and work ethic.
We know a great team member is more than a checklist. If you have the skills, passion, and commitment to make a difference, we’d like to hear from you, even if you don’t meet every listed requirement.
What We Offer
Salary up to £30,000 per annum, reviewed annually
Commitment to your personal and professional development
Generous holiday entitlement of 25 days plus public holidays
Enhanced sick pay and leave
Pension scheme with enhanced employer contributions
Life assurance scheme of 2x your annual salary
Critical illness cover
Access to our Individual Assistance Program and lifestyle discounts.
Cycle to work scheme
Free on-site parking
Employee referral scheme
We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.
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