Job description:Position: Payroll Administrator - Permanent roleWorking Hours: 30 hours per week, working 6 hours per day (Mon - Fri), with flexibility required in working hours.
Location: Milton Keynes, MK7 8HX
Note: The first six months will be fully office-based; some flexibility may be considered thereafter.Overall job purpose:The role of the Payroll Administrator is to assist and work closely with the Payroll Manager within the Finance department.Provide administration support for the Fleet Department (1 day per week).Main duties / Key AccountabilitiesTo support the processing of monthly payroll for over 400+ employees, ensuring accuracy and confidentialitySet up payments for all Advances, Floats, HMRC and any other payments relating to payroll, Support Payroll Manager on Company payroll.Collate and supply payroll information to our payroll provider as per the agreed guidelines and timescales.Payroll reporting and draft changes including journalsIncluding Benefits payments (i.e. Health Care, Pension, Vehicle etc.)Monthly payroll sign off in absence of Payroll ManagerReconciliation of payroll related GL accounts e.g. salary deductions.Maintain employee payroll records, including starters, Leavers and ChangesHandle payroll queries from employees and resolve discrepancies promptly and with careSupply Payroll Data to external sources such as Unions, HMRC, CMSEnsure compliance with HMRC regulations and submit RTI (Real Time Information) reports
Assist with year- end late statutory payments (SSP, SMP, SPP) and deductions (Tax, NI, Pensions)Administer Pension contributions and Liaise with Pension Providers, Processes, Including P60 and P11D submissions and assist with starters and leavers for the stakeholder Pension PlanProvide Administrative support to Fleet which will include the process of Company BIK;s, Vehicle updates and processing of finesCollaborate with HR and Finance Teams on Related mattersIn addition to the duties and responsibilities listed on this job description, the job holder may be required to perform other duties assigned by the Payroll Manager /Head of Finance /Head of FleetCompetencies:Excellent Attention to Detail AdaptabilityPlanning and Organising: all deadlines to be met. Communication: clear at all levels.Customer Orientation InitiativeAccountability/ownership Team WorkingNumerical Accuracy Problem solving skillsAbility to handle confidential information with discretion Skills and Abilities:All applicants must have a strong foundation in maths and general organisation skills. Proven Experience in payroll administration (minimum of 2 years preferred) and payroll software proficiency is also a plus. However, Excel or another spreadsheet software is extremely helpful for this position alongside strong knowledge of UK payroll Legislation and HMRC requirementsPlanning and organising; you must have the ability to multi-task, meet deadlines and manage workload in an efficient and timely manner whilst still demonstrating exceptional attention to detail.Following instructions & procedures: it is essential that you appropriately follow all expenses/payroll/car policies and procedures to ensure that financial processes are carried out in-line with company obligations.Customer relations: you must be strongly focused on delivering towards your stakeholder's requirements, ensuring that the quantity and quality of your work is always to a high standard.Ability to work independently on occasion.Qualifications:Preferred qualifications include strong numeracy and analytical skills, proficiency in Microsoft Office, and a solid understanding of payroll legislation and regulations. Knowledge of fleet legislation would be advantageous but is not essential at this stage requirement at this stage.GCSEs at grades 9 to 4 (A* to C), or equivalent, including mathsHappy to work toward desired qualifications.Experience: Proven experience in a payroll environment ideally with Payroll software proficiencyPersonal:The right candidate will have the ability to multi-task, meet deadlines and manage workload in an efficient and timely manner whilst still demonstrating exceptional attention to detail and remaining calm under pressure. They must have the capacity to build effective relationships at all levels and proactively communicate with other employees, utilising tact and diplomacy as appropriate. It is essential that they appropriately follow all payroll/pension policies and procedures to ensure that financial processes are carried out in-line with the company's obligations. They must be strongly focused on delivering towards our stakeholder's requirements, ensuring that the quantity and quality of work is always to a high standard and care is taken over all transactions and interactions.
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