Honeycomb Jobs is delighted to be working with our education sector client, to recruit an Administrative Officer on a temporary contract for 3 months based in Belfast. The Client - Our education sector client prepares students for careers in education, focusing on teaching, child development, and related fields like sport, health, and youth work. The Role - The post holder will be a member of a team of admissions professionals with the responsibility for the recruitment and admissions of students. Duties will include but will not be limited to: To manage the processing of all postgraduate and doctoral applications, ensuring accuracy and consistency in the application of admissions criteria and to ensure compliance with all relevant codes of practice and regulations and ensure that College selection procedures are in line with good practice and equality legislation. To participate in recruitment activities such as School/Careers Events, Open Days and Higher Education conventions, and to support other Registry activities in a professional and flexible manner. To provide guidance or informal training to colleagues on internal processes. To prepare routine communications to applicants for courses as per the admissions and enrolment schedule. To assist with all student communications, supporting the online application process end to end, this includes helping to manage application packs on an annual basis. To process documentation received by the Academic Registry office following set procedures (e.g. invoices, application forms, qualification certificates etc.). To co-ordinate, process and track Enhanced AccessNI applications and ensure that the process operates smoothly. To engage with AccessNI to ensure full compliance with their 'codes of practice' throughout the registration and enrolment process, this relates to both new and returning students. To be the first point of contact for potential applicants, students and existing stakeholders on a range of application and enrolment matters, escalating when required. To undertake record keeping, filing and photocopying to ensure accurate records are maintained. To greet visitors in the Academic Registry office, responding to routine enquiries (email/telephone/face-to-face) and escalating as appropriate. To assist in organisation of applicant interviews and provide support during interview sessions, meeting and greeting candidates and providing administrative assistance. To assist with enrolment and registration activities and organisation of events. To assist in the coordination of data handling within the registry department, and advise on key data integrity matters supporting the implementation of improved business solutions. To provide reception cover as required. The Person As the successful candidate you will have the following background and experience: Essential: At least five GCSE passes or equivalent at Grade C or higher level qualification, to include qualifications that demonstrate literacy/ proficiency in English language and numeracy. A relevant 3rd level qualification or equivalent e.g. business or similar OR At least two year's recent administration experience, preferably working in further or higher education in a student facing role. Excellent IT skills, with demonstrable advanced knowledge and application of Microsoft Word, Excel and Outlook and using a management information system. Excellent communication skills, both oral and written. Proven ability to work with a high level of accuracy in a deadline-driven environment. Experience of dealing courteously and professionally with customers and colleagues and resolving customer queries. Please Note - This position is subject to a Basic Access NI check. A criminal record will not necessarily be a bar to obtaining the position. This will be considered in line with Access NI code of practice & Honeycomb Job's Access NI policies. To speak in absolute confidence about this opportunity, please send an up-to-date CV via the link provided, or contact David McClure, at Honeycomb Jobs. All conversations will be treated in the strictest of confidence. If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Even if this position is not right for you, we may have others that are. Please visit to view a wide selection of our current jobs. ** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. ** Skills: Administrative Assistant Administrator Administrative Officer Administration
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