Your new company A public sector organisation is recruiting for an Executive Assistant based in Belfast. Your new role As Executive Assistant, you will provide high-level, proactive support to the Chief Executive, Board Chair and senior leadership team. Acting as the central coordination point for the Executive Office, you will ensure the smooth and professional management of all executive and governance responsibilities will include: Serving as the first point of contact for the Chief Executive and Chair, liaising with senior stakeholders across government, public bodies, voluntary organisations and internal teams. Preparing briefings, reports and updates, bringing together complex and sensitive information to support executive decision-making. Managing strategic corporate documentation such as governance frameworks, committee terms of reference and operational protocols. Overseeing the efficient running of the Executive Office, delegating work to support staff and managing communication flows in the Chief Executive's absence. Handling executive diary management, correspondence, and meeting coordination, ensuring deadlines, priorities and emerging issues are managed effectively. Providing full secretariat support for Board and committee meetings, including forward planning, reviewing and challenging documentation, minute-taking and tracking follow-up actions. Supporting governance arrangements, ensuring compliance with organisational policies, standing orders and reporting requirements. Leading in the development of standard operating procedures for Board, Executive and committee business. Managing confidential information with discretion while maintaining strong internal and external communication networks. Supporting ad-hoc projects on behalf of the Chief Executive, using your analytical and organisational skills to drive progress. Contributing to recruitment coordination, staff induction processes and wider business support activities. Maintaining accurate records, documentation and systems, ensuring information integrity, confidentiality and accessibility. This is a fast-paced, varied role requiring exceptional organisational and stakeholder-management skills and the ability to anticipate needs, solve problems and operate with absolute professionalism. What you'll need to succeed To be successful, you will demonstrate: Significant experience providing high-level executive or senior administrative support within a complex organisation. Strong governance awareness and experience supporting boards, committees or senior leadership groups. Exceptional communication skills, with the ability to handle sensitive or complex information and engage confidently with senior stakeholders. Advanced organisational and prioritisation abilities, including diary management, meeting coordination and managing competing deadlines. High levels of discretion, judgement and professionalism when managing confidential information. Experience preparing reports, briefings and business documentation to a high standard. Ability to develop and improve administrative systems, processes and procedures. Strong problem-solving skills and the confidence to take initiative on behalf of senior leaders. Experience supervising or coordinating administrative staff (desirable). A proactive, flexible and collaborative approach, with a commitment to public-sector values. What you'll get in return Belfast Based £15.33 per hour Temporary post until 13/02/2026 What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be Benefits: £15.33 per hour
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