Personal Assistant - Portadown Your new company This is a superb opportunity to work for a very reputable family business that have been successfully trading for 25 years and have gone from strength to strength. They are a very innovative company and over the years they have diversified into different industries and markets. Due to company expansion they are recruiting for a PA. You will act as a PA to 2 company directors. Hours of work are 9-5 however they can be flexible to accommodate. Salary for this role is £32k-£40 depending on experience. Your new role As PA duties include 1. Time Management & Prioritisation Filter, organise, and prioritise incoming requests for both Directors Manage interruptions from staff, suppliers, and clients Ensure only genuinely high-priority matters reach leadership Maintain structure during fast-paced or reactive workdays Protect strategic work time and reduce unnecessary distractions 2. Team & Operations Coordination Track staff presence (onsite, remote, leave, sickness) Maintain schedules, rotas, and team availability dashboards Communicate updates, reminders, and deadlines Prepare daily/weekly briefings or status summaries Monitor follow-up actions, commitments, and accountability 3. Communication & Email Management Triage, categorise, and prioritise emails for Directors and team members Draft responses and manage correspondence for approval Deal with routine staff and client queries where appropriate Provide daily summaries of key messages, decisions, and action points Maintain clear, searchable digital filing and documentation systems 4. Administrative & Operational Support Create reports, letters, proposals, presentations, and documentation Maintain shared files and organised data repositories Chase deadlines, actions, and overdue deliverables Coordinate travel, logistics & meetings schedule Assist with expenses, procurement requests, and minor purchases 5. Sales Support Maintain CRM data integrity and reporting outputs (CRM compliance by the sales team) Produce weekly sales pipeline summaries and KPI dashboards Prepare Directors for calls, meetings, and presentations Support client communication drafting, scheduling, and action tracking Assist in preparation of quotes, proposals, and commercial documents 6. Costing & Commercial Analysis (Primarily director 2) Assist with costing exercises, pricing, and commercial evaluations Maintain accurate reporting on margins, costs, and sales performance Prepare analysis and summaries for monthly/quarterly reviews Identify anomalies or discrepancies and escalate as needed Support costing-related communication with internal stakeholders 7. Workflow Coordination Manage task lists, priorities, and workflows for both Directors Drive operational efficiency by monitoring deadlines and deliverables Schedule meetings, leadership huddles, and client engagements Ensure documentation, communication, and actions are aligned across teams What you'll get in return will be offered an excellent starting salary negotiable up to £40k, opportunity to join a very reputable company with a great working environment. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be Skills: PA EA Senior Administrator Benefits: 32k-40k
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