JOB TITLE: Finance Assistant – Accounts Payable
JOB PURPOSE: Ensure that the Accounts payable bills and credit notes are processed accurately across multiple legal entities. Completing payment runs, ledger reviews and expense claim processing.
REPORTING TO: Accounts Payable Manager
LOCATION AND HOURS: Based London, SE1 – 5 days in the office JOB DESCRIPTION edyn is a dynamic and expanding lifestyle accommodation company, operating Cove, Locke, and SACO brands, covering the corporate and leisure markets for accommodation needs across the UK and Europe. New ways of travelling and living have supported the growth of the business into the Aparthotel sector and with private equity ownership the company has rapidly expanded into key European Gateway cities. The group (comprising of 59 entities across 9 jurisdictions) is now going through a period of stabilisation, enhancements to its organisational structure, and implementing system improvements, to drive long-term growth and efficiency. We are recruiting for a Finance Assistant in the Accounts Payable Team to own and process the end to end invoicing process for a number of entities. AP is a core part of the Finance Operations team of c.25 including Accounts Payable, Accounts Receivable, Credit Control, Systems administration and Process Improvement. The AP team ensure suppliers are paid and invoices are processed accurately to support the smooth running of business operations whilst delivering accurate accounting records within a robust control environment. The jobholder will be responsible for managing their own workload and working collaboratively as part of a team. Problem solving, as much of the process is automated, and direct liaison with business colleagues is a key part of the role to ensure successful delivery of excellent accounts payable services across supplier invoice, expense and P-card processing and payments. We seek a passionate and positive experienced accounts payable professional who wants to make a difference and contribute to the continuous improvement of the business processes. Attention to detail is a key attribute required in this role alongside the ability to manage a busy workload to tight timescales. KEY DUTIES AND RESPONSIBILITIES Day to day operations
• Processing supplier bills and credit notes accurately and efficiently into NetSuite, encompassing PO and manual bills.
• Onboarding new suppliers by completing credit checks, and following the Company’s purchasing policy.
• Raising payments across multiple banks and legal entities, in line with payment terms, including ad-hoc payments when required.
• Processing and reconciling employee and company card expenses, escalating non-compliance to the Company’s expenses policy.
• Taking ownership for the end to end completion of accounts payable tasks for assigned region / country.
• Completing month-end activities and resolving queries relating to PO or billing transactions relating to assigned legal entities.
• Any other ad-hoc Finance activities deemed appropriate. IN THIS ROLE YOU WILL NEED THE FOLLOWING: KNOWLEDGE AND SKILLS
• Demonstrate experience in a high-volume Accounts Payable or transactional finance environment.
• Willingness to learn end-to-end Accounts Payable tasks.
• Strong communication and interpersonal skills.
• Intermediate to Advanced MS Office skills.
• Confident manner and ability to work well under pressure.
• Great attention to detail and accuracy – working consistently to a high standard.
• Excellent organisation and prioritisation skills with the ability to manage own workload.
• Ability to work in a team as well as individually. EXPERIENCE Essential
• Experience working in a fast paced and high-volume Accounts Payable team for at least 2 years, as well as experience within the hospitality or property industry.
• Previous experience using ERP Systems (e.g. NetSuite, Oracle, SAP). Highly Desirable
• Previous experience of working across multiple legal entities. OUR VALUES WE ALL LEAD BY: Competencies & Values – The courage to: Question, Evolve and Be Human
• Be curious and seek out innovation, change and creativity
• Challenge convention, look for better ways to do and be
• Accept accountability and empower those around you
• Feel free to be yourself at work just as much as at play
• Accept that perfection doesn’t exist in yourself and others and no-one has the monopoly on good ideas
• Confident manner and ability to work under pressure
• Recognise the humanity in ourselves and others to learn fast, evolve and grow
• Excellent attention to detail and an organised logical approach is essential
• Energetic, with ability to work as a team
• Self-improving and ambitious to improve
• Open and easily builds relationships with people
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