Job overview
The post holder is responsible for delivery of safe, efficient, and effective Estates services, to the Trust within One LSC, and for the management of the Trusts infrastructure ensuring a high- quality, cost-effective service. Responsible to the Director of Estates, the post holder will manage and direct Operational Services and staff in the provision of the Estates within the Trust, optimising their efficiency and effectiveness to meet service users, staff and visitor needs within agreed resource allocations.
The role will be predominately strategic in nature, providing delivery of the Trust’s estate strategies and development of strategic partnerships within the Trust’s partners to ensure a collaborative approach within the Trust’s. The post holder will be responsible for overseeing the reactive, corrective and planned maintenance of equipment, engineering services and building fabric for all Healthcare properties under their control. The post holder will have full responsibility for ensuring the environment is safe for patients, staff and visitors.
Please note this vacancy is only open internally to One LSC staff only.
Main duties of the job
Responsible for
Delivery of the Trust’s / One LSC annual capital programme
Formulating the Estates Operational delivery plan and contribute to the wider teams planning processes
Ensuring that condition appraisals are undertaken, and a schedule of works is produced to enable capital bids to be produced.
Be the Senior Responsible person for ensuring compliance with all statutory requirements associated with Estates Operational services
Ensure the timely completion of submissions of all statutory and mandatory submissions relating to EFM (ERIC, PAM MODEL HOSPITAL etc.)
Develop the estates workforce, management reporting structures and support services
Develop, implement, and evaluate policies and strategies for recruiting, deploying, developing, and retaining staff
Ensuring controls are in place and effective for the management of revenue budgets, nonrecurring and capital expenditure including determining delegated limits for staff
Evidencing and providing assurances that the Estates Operational Services deliver high quality, value for money and effective services.
Representing the Departments at Trust / One LSC wide meetings as and when required including Risk Management, EPRR, IPC and Health and Safety Sub Committees including providing cross-cover across all system wide Trust’s (if required) across One LSC, during times of absence. May Participate in the On Call Rota if required.
Working for our organisation
Why Choose OneLSC and University Hospitals of Morecambe Bay NHS Foundation Trust:
A vibrant, diverse, and inclusive healthcare community
Cutting-edge facilities and technology
Opportunities for continuous professional development
A culture that values and recognizes your contributions
We operate from three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre.
FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.
WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.
All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.
Detailed job description and main responsibilities
The post holder will undertake the duties of Authorised Person/Responsible Person as required.
Act as the Estates Divisions operational services specialist advising on, producing, and maintaining a range a range of Trust-Wide / One LSC Estates policies and procedures that reflect the requirements of the regulation, legislation and guidance relating to the varied disciplines.
Responsible for the maintenance of the Estates / One LSC operational services risks on the Risk register, ensuring Health and Safety training is undertaken as required and attendance at Health and Safety meetings to support the upkeep of a risk awareness culture.
Responsibility for interpreting government and organisational policy in determining both day to day work and actions and longer-term strategic priorities in in all areas of responsibility, this will involve setting standards and performance indicators for areas of responsibility.
Represent the Trust / One LSC on Local and National Estates Forums working with DH and NHS Estates and engage with other public sector and external organisations including Local councils, educational institutions, and commercial partners to develop wider strategies for the benefit of the organisation as and when required.
Fully participate in the Trust’s / One LSC’s WRP (Waste Reduction Plan) to deliver financial Sustainability.
To ensure that the provision of the wide-ranging operational services are executed in line with all relevant legislation, regulation and guidance appertaining to the field of work.
To have in place systems, processes and information that enables assurances to be provided to the Trust Board and One LSC that the Trust is meeting its statutory compliance obligations.
Develops the managerial and supervisory capability within the teams and ensuring that there is a full knowledge and understanding of the Health Board’s policies and procedures.
Through the Estates Managers, ensure the environment within the Trust is safe for service users and staff and the services delivered by teams to be of a high quality that meet the needs of service users and staff.
Develop strategies and policies for service improvement, linked to service need, and to develop performance measures capable of demonstrating continuous improvement.
Estates plan efficiently delivered through robust business cases demonstrating best value for money.
Ensure that the built environment is conducive to the provision of high-quality patient care through ensuring that it is safe, accessible, clean, and fit for purpose and supports the provision of high-quality patient care.
Carry out periodic condition assessments and the use of resulting data to inform capital and revenue programmes of work to address any backlog maintenance issues utilising the outcome of the 6-facet survey.
Lead on the development and implementation of the Trust’s Green Plan and monitor the actions in response to the NHS net zero carbon. Ensure the maximisation of the Trust’s / One LSC decarbonisation plan and that all opportunities of potential funding are sought.
LEADERSHIP
Lead on specific aspects of research and development projects, involving benchmarking and the implementation of latest good practice seeking to demonstrate high quality and robust service delivery regimes. To be achieved by specialist professional knowledge of estate processes and systems gained by personal experience and post graduate courses.
Lead on change management based on experience, ensuring continuous improvement is maintained.
Responsible for leading/participating in a range of projects/programme of works/schemes across the Department, Division Trust wide and when applicable support across One LSC as and when required.
Post holder to have highly developed physical skills, with accurate use of fine tools and equipment and ability to develop and interpret computerised technical drawings. Regular requirement to use computer software to develop/create reports, documents, and drawings. Responsible for the operation of one or more information systems.
The post holder must be flexible in delivery of the role, with unpredictable work hours.
Post holder will assist patients/visitors during incidental contact.
Support collaborative change and standardisation across One LSC Estates Functions
FINANCIAL MANAGEMENT
Accountable for the overall financial performance of the Estates Directorate: Ensuring fiscal responsibility and efficiency.
Responsible for managing the Estates directorate budgets, including pay and non-pay: Overseeing accurate budget forecasting and expenditure tracking.
Responsible for overseeing budget expenditure, analysing variance figures, and identifying remedial actions: Maintaining financial control and addressing discrepancies.
Ensure high-quality, cost-effective facilities services by managing operations and finances: Optimize resources and service delivery.
Responsible for budget setting and business planning for the Estates teams and services: Developing and managing comprehensive financial plans.
Responsible for ensuring the Estates team complies with Trust / One LSC’s financial policies and procedures and the Trust / One LSC’s Standard Financial Instructions (SFIs): Adhering to regulatory standards and financial protocols.
Ensure value for money in external supply chain contracts through regular reviews and competitive tendering per Trust / One LSC’s SFIs.
Responsible for ensuring appropriate approvals according to Trust / One LSC’s SFIs, policies, and procedures: Maintaining compliance with governance frameworks.
Responsible for submitting annual applications for capital projects relating to Estates, and establishing suitable governance procedures to oversee project performance and outcomes.
Support the Capital Project team in developing and delivering the Trust's Capital program, contributing to strategic capital investments.
Responsible for exploring commercial opportunities for revenue generation: Marketing Estates Services to external agencies and healthcare providers within the Integrated Care System (ICS). Creating business plans to support new work and business acquisitions.
Responsible for evaluating and creating business cases and proposals to attract new investment opportunities. This includes introducing innovative service delivery methods and proposing new business ventures within Estates Services for the Trust / One LSC.
Monitor Financial Performance Metrics: Regularly review financial KPIs / base line reporting to ensure targets are met.
Engagement in Financial Audits: Ensure readiness for internal and external financial audits and inspections.
FREEDOM TO ACT
Responsible for interpreting legislation, statutory and non-statutory requirements within the Estates portfolio.
PERSONNELL MANAGEMENT
Provide managerial support and leadership to ensure that appropriate health and safety processes are in place and that health and safety, and all Estates systems demonstrate to statutory regulators, compliance in accordance with the Trust’s strategic responsibilities.
Prepare succession plans for key positions and career development plans to ensure high-potential staff have the development opportunities to grow and develop into key roles, within the Trust within One LSC.
Agree personal development plans and jobs performance targets for senior managers, across within the Trust within One LSC.
Manages staff grievances and disciplinary issues as required.
KEY WORKING RELATIONSHIPS
Specialty Heads of Department
One LSC Senior leadership Team
Consultant Medical Staff
Lead Nurse
Senior Nursing Staff
Other Directorate Managers
HR Department
Finance Department
IM&T Department
Planning and Performance Department
Local Commissioning Bodies
Local governing bodies, Emergency Services
Person specification
Leadership & Technical
Essential criteria
Educated to master’s degree level or equivalent extensive knowledge and experience in Estates Discipline
Management Qualification or proven experience in senior management position
Extensive senior management experience in the public sector or equivalent experience in the private sector
Currently practicing estates professional with recent experience at the strategic level of an estates function Experience of leading successful change management projects
Experience of delivering papers and presentations to a variety of audiences
Experience of managing large staff teams, managing contracts and contractors Substantial demonstrable experience of project management, financial management, performance management Significant experience of managing budgets
Demonstrable experience in business planning
Experience in development and monitoring of systems, policies, and procedures.
Experience of managing Hard FM preferably in an NHS/Health environment
Proven knowledge of PLACE standards & CQC compliance
Desirable criteria
Full member of a relevant and recognised professional institution.
Appropriate professional qualification in health, or related discipline.
Continued Professional development
A good understanding of Estates and Capital priorities, challenges, and funding in the NHS
Knowledge of complex engineering systems and maintenance procedures
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