Purpose of the role :Responsible for various administrative HR tasks, including coordinating HR meetings, providing administrative support, maintaining the Learning Management System (LMS), and assisting with recruitment processes. This role will require excellent organisational skills, attention to detail, proficient writing skills, a basic understanding of all Microsoft office programs, willingness to travel on a regular basis and the ability to work effectively in a fast-paced retail environment.
Responsibilities: Data Management Generalmanagement of employee records and HR data, Referencingemployees where necessary Making amendmentsto T&C’s for employee contracts, Support inbuilding manual contracts, Ensuring reportsare generated where necessary and policies remain signed and up to date, Assisting wherenecessary with the implementation of new policies and updates. Meeting Coordination: Find and bookmeeting spaces for ad hoc HR meetings across all retail areas. Able to travel toHR meetings and take accurate notes. Administrative OfficeSupport: Type up meetingnotes and drafting basic letters for employees when necessary. Assist withoffice mail, including posting out and receiving delivery. Manage orders foroffice stationary and breakfast supplies. Meeting Preparation: Support in the preparation of various meetings,including inductions, product knowledge filming sessions, and client visits. Training Logistics: Book transportation andaccommodation for store manager training sessions. Learning Management System(LMS): Keep the LMS (Nimble) up todate with information on starters and leavers. Conduct bi-weekly checks toidentify employees who need to complete mandatory training. Office Engagement: Support in building aninclusive and welcoming culture across the office by being actively involvedand assisting in monthly engagement initiatives. Employee LifecycleManagement: Assisting with the onboardingprocess for new hires, including checking RTW, coordinating start date &Induction with payroll & HR. Receive resignations fromretail employees and ensure proper leaver processes are followed by makingPayroll, HR & Talent aware. Recruitment Activities: Post vacant positions on ourApplicant Tracking System (ATS), Harri. Approve sales advisor roles viaHarri when roles are requested by Store Managers. Manage sales advisorrecruitment for both current and new store openings including induction &ensuring 5, 10 & probation reviews are taking place. Keep track of live vacancies instores and follow up on stores not keeping up with roles posted on Harri toensure a great candidate experience. Conduct first-stage telephoneinterviews for supervisor positions. Key Skills and Experience: Essential - Organisational Skills : Ability to manage multiple tasks, prioritizeeffectively, and meet deadlines in a fast-paced environment. Attention to Detail : Precision and accuracy in administrative tasks suchas data entry, record-keeping, and documentation. Proficient Writing Skills : Clear and concise written communication forcomposing emails, memos, reports, and other documents. Basic Understanding ofMicrosoft Office Programs : Competencyin using essential software like Word, Excel, PowerPoint, and Outlook forvarious administrative tasks. HR Knowledge : Basic understanding of HR processes and procedures,including recruitment, onboarding, and employee relations. Administrative Support: Providing assistance to HR & Talent team membersand other staff members as needed, including scheduling meetings, preparingmaterials, and managing correspondence. Willingness to Travel: Ability to travel as requiredfor meetings, note taking, training session support and any other businessneed. Desirable - Interpersonal Skills : Ability to interact effectively with employees,candidates, and stakeholders at all levels of Crew Clothing. Learning Management System(LMS) Maintenance : Familiarity withmanaging and updating content within an LMS, including course creation, usermanagement, and reporting. Problem-Solving Skills: Capacity to identify issues and find practicalsolutions independently or collaboratively. Customer Service Skills: Providing support to employees and candidates withprofessionalism and empathy. Adaptability : Flexibility to adjust to changing priorities, tasks,and environments. Teamwork : Collaborating with colleagues to achieve commongoals and support the overall HR function. Technology Proficiency: Familiarity with HR Systems software and otherrelevant tools. Project Management Skills : Ability to coordinate andmanage various HR projects or initiatives effectively.
Read Less
