A fantastic opportunity to join a well-established, fast-paced and exciting organisation providing support to the Group CEO, Board & Executive Team.The Executive Team Assistant provides highly professional, organised, and discreet administrative support to the Group CEO and wider Executive Team, including the Chairperson and Board.• This role is ideal for a polished, enthusiastic, and capable administrator who enjoys working in a fast-paced, senior environment and takes pride in delivering a high standard of service.
• The position plays a key role in ensuring the smooth day-to-day running of executive activity, acting as a trusted point of coordination between the CEO, Executive Team, and internal and external stakeholders.
• It would particularly suit someone with experience in high-end, client-facing environments (such as luxury retail, hospitality, or premium automotive brands) who is comfortable dealing with senior individuals and
representing the business professionally.Executive & Administrative Support:
• Provide comprehensive administrative support to the Group CEO and Executive Team, ensuring diaries, inboxes, and schedules are well organised and prioritised.
• Coordinate meetings, calls, and appointments, preparing agendas, papers, minutes, and follow-up actions to a professional standard.
• Assist with the preparation of presentations, reports, board papers, and briefing documents.
• Act as a key point of contact for executive correspondence, responding appropriately and escalating matters when required.
• Support the Group CEO in written and verbal communications, using digital and AI tools where appropriate to improve efficiency.
• Build positive working relationships with senior leaders, Board members, clients, partners, and other stakeholders.Coordination & Office Support:
• Support cross-team coordination by tracking actions, deadlines, and key priorities on behalf of the Group CEO.
• Assist with internal communications, announcements, and preparation of materials for staff briefings.
• Maintain accurate records, including KPIs, expense claims, budgets, and executive documentation.
• Assist with research, information gathering, and project coordination for executive initiatives.Events, Travel & Hospitality:• Coordinate executive meetings, offsites, company events, and celebrations, ensuring a high-quality and well-organised experience.• Arrange travel for the Group CEO and Executive Team, including flights, accommodation, itineraries, and visas where required.• Occasionally support overseas business travel or events when required.
Corporate Culture & Representation:
• Support company charity initiatives and act as an ambassador for internal engagement activities.
• Coordinate recognition and cultural activities such as awards, long service acknowledgements, and client gifting.
• Assist with the organisation of the annual Award CeremonyProfessional Standards & Discretion:
• Handle sensitive and confidential information with care, discretion, and integrity.
• Provide guidance and support to reception and front-of-house functions, maintaining high presentation standards.
• Provide reception cover when required.
• Ensure compliance with company processes and support continuous improvement.
• Occasionally assist with light personal administration for the Group CEO (e.g. appointments or travel coordination).Skills & Attributes:
• Highly organised, with strong attention to detail and the ability to manage multiple tasks.
• Professional, confident communicator, comfortable dealing with senior stakeholders.
• Strong written skills, with the ability to produce clear, well-presented documents.
• Good judgement and a calm, solutions-focused approach.
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel).
• Adaptable, reliable, and able to work well under pressure.
• Warm, polished, and personable, with a strong service mindset.Experience & Qualifications:
• Previous experience in an administrative, executive support, PA, office coordination, or high-end client facing role.
• Experience working with senior leaders or within a professional or premium brand environment.
• Comfortable managing diaries, correspondence, and confidential information.
• Educated to A-level, diploma, or equivalent; further business administration training is beneficial but not essentialINDL
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