Were a UK-based Virtual Assistant agency supporting busy founders across two businesses. Were looking for a proactive, detail-focused Virtual Assistant to manage calendars, book appointments (including doctors), organize travel, handle inboxes, and keep daily operations running smoothly.What Youll Do: Manage business & personal calendars: schedule, reschedule, prevent clashes, and prepare daily agendas
Book and organize appointments & travel: doctors, restaurants, flights, hotels, transport, and simple itineraries
Inbox management: draft/reply emails, follow-ups, organize folders/labels, and maintain inbox zero
Track tasks, renewals, and deadlines to ensure nothing is missed
Light admin: file organization, simple spreadsheets/trackers, contact lists
Professional communication: liaise with clients, suppliers, venues, and service providers Requirements: Based in the Philippines
Minimum 3+ years experience as a VA, Executive, or Personal Assistant
Excellent English (written & spoken) with confident phone manner
Experienced in multi-calendar management & travel coordination, time-zone savvy
Familiarity with Google Workspace / Microsoft 365, Calendly, Zoom/Meet, Slack, Asana/Trello
Travel tools experience: Google Flights, Skyscanner, Booking.com, Airbnb, Trainline, Uber/Bolt
Reliable setup: 25+ Mbps internet + backup, modern laptop, quiet workspace, headset
Comfortable using Hubstaff for time tracking
Discreet, GDPR-aware, able to sign NDA Nice to Have: Experience working with UK clients
Hospitality or lifestyle industry experience
Basic spreadsheet reporting (availability, bookings, reimbursements) Schedule & Pay: MonFri, 9:0017:00 UK time (16:0000:00 PH)
$5/hr (DOE; room to grow based on performance)
Immediate start How to Apply (all required):
Please submit the following: CV / résumé
12 min video: introduce yourself, outline relevant experience, tools you use, and an example of solving a scheduling conflict
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